Personal Assistant- Bloemfontein x1
Job Details
- Position: Personal Assistant (PA)
- Location: Bloemfontein (Remote / Work From Home)
- Employment Type: Remote / Work from Home
- Industry: Administration / Office Support
Job Description
The Personal Assistant (PA) provides high-level administrative, secretarial, and coordination support to a manager or director. The role focuses on ensuring smooth daily operations through efficient diary management, communication handling, office administration, and coordination of tasks.
This is a fast-paced role requiring strong organisational ability, discretion, and the ability to work independently in a remote environment.
Key Responsibilities
Administrative Support
- Provide daily administrative and secretarial support to management.
- Prepare correspondence on behalf of managers or directors.
- Manage filing systems (digital and physical).
- Maintain organised office systems and workflows.
Diary & Schedule Management
- Manage calendars, appointments, and meeting schedules.
- Coordinate internal and external meetings.
- Arrange and confirm travel bookings and complex itineraries.
- Plan and organise events and meetings.
Communication Management
- Answer calls and respond to client or stakeholder queries.
- Liaise with clients, staff, and external stakeholders.
- Ensure professional communication at all times.
- Report relevant issues to management.
Office Coordination & Operations
- Manage office supplies and equipment orders.
- Monitor IT-related issues and escalate where necessary.
- Supervise administrative workflows when required.
- Assist in office management tasks.
Confidentiality & Professional Conduct
- Handle sensitive information with discretion.
- Maintain confidentiality at all times.
- Work professionally under pressure.
- Make sound decisions when handling urgent tasks.
Financial & Compliance Support
- Assist with petty cash management and record keeping.
- Process journals and maintain financial logs (Sage system).
- Support account reconciliations (loan accounts, intercompany balances).
- File and verify invoices, receipts, and supporting documents.
Health & Safety & Reporting
- Assist in implementing company health and safety policies.
- Monitor administrative compliance requirements.
- Provide reports and updates to management.
Minimum Requirements
Education
- Grade 12 (Matric) or equivalent
Experience
- Prior experience in:
- Administration
- Secretarial work
- Personal assistant or office support roles (preferred)
Required Skills
- Strong organisational and planning skills
- Excellent written and verbal communication
- Ability to work independently (remote work discipline)
- High level of confidentiality and discretion
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Problem-solving ability
- Ability to work under pressure
- Good time management
- Basic financial/admin system exposure (advantage: Sage)
Personal Attributes
The ideal candidate should be:
- Reliable and self-motivated
- Calm under pressure
- Detail-oriented
- Professional in communication
- Tech-savvy and adaptable
- Able to multitask effectively in a remote environment