Registry Clerk x1
Job Details
- Job Title: Registry Clerk
- Reference Number: PS03/2026/15
Location
- Centre: Head Office
- City: Bloemfontein
- Province: Free State
- Country: South Africa
Employment Information
- Level: Level 05
- Salary: R237 453 – R279 708 per annum (basic salary)
Job Purpose
To provide registry and records management services, ensuring that all documents, files, and correspondence are properly received, recorded, stored, and retrieved.
Minimum Requirements
- Grade 12 (NQF Level 4) or equivalent
Key Knowledge Areas
- Registry and records management systems
- Filing and document classification
- Mail handling procedures (incoming & outgoing)
- Office equipment operation
- Customer service and communication
Key Competencies
- Strong organisational skills
- Attention to detail
- Communication skills (verbal & written)
- Record-keeping accuracy
- Time management
- Ability to work with filing systems (manual & electronic)
Key Responsibilities
1. Registry Counter Services
- Assist clients at the registry counter
- Handle enquiries (in-person and telephonic)
2. Mail & Correspondence Handling
- Receive and register incoming mail and files
- Sort, dispatch, and distribute outgoing correspondence
- Track and manage document flow
3. Filing & Record Management
- Open and close files according to classification systems
- File, store, trace, and retrieve documents
- Maintain both manual and electronic filing systems
- Complete and update file index records
4. Document Control & Tracking
- Update registers daily
- Ensure documents are properly recorded and tracked
- Maintain accurate file movement records
5. Archiving & Disposal
- Prepare documents for archiving
- Manage disposal of outdated records according to procedures
6. Office Support
- Operate office machines related to registry work
- Distribute internal notices regarding registry matters
Enquiries
- Mr Moeti: 051 404 9292