Athletics Administrator x1
Job Details
- Job Title: Athletics Administrator (Post Level 10)
- Job ID: 6576
- Reference: 2265
- Department: Student Affairs, Sport, Arts and Culture – Kovsie Sport, Arts and Culture
- Contract Type: Permanent
- Occupational Level: Semi-Skilled
- Location: Bloemfontein Campus, Free State
- Assumption of Duties: As soon as possible
- Closing Date: 4 September 2026
- Salary: R464,881.91 – R585,070.51 per annum, including benefits, depending on the available budget, relevant experience and qualifications.
Job Overview
The Athletics Administrator will be responsible for the effective day-to-day administration of the University’s athletics department or office.
The role involves coordinating schedules and communication, maintaining athlete records, supporting competitions and training activities, assisting with budgeting and purchasing, and facilitating communication between athletics management, athletes, coaches, university staff and external organisations.
The successful candidate will also be expected to ensure that athletics activities comply with relevant institutional policies and governing-body regulations.
Key Responsibilities
The Athletics Administrator will be responsible for:
- Managing the day-to-day administrative functions of the athletics department or office.
- Coordinating schedules and communications for coaches, athletes and staff.
- Maintaining records relating to athlete registrations, eligibility and compliance.
- Assisting with the planning and logistical coordination of competitions, training sessions and meetings.
- Handling correspondence, telephone calls and enquiries relating to athletics programmes.
- Preparing reports, presentations and other documentation as required by the Athletics Manager.
- Organising databases and information systems relating to athletics activities.
- Supporting budgeting, purchasing and inventory management for athletics equipment and supplies.
- Facilitating communication between the Athletics Manager, athletes, coaches, university staff and external organisations.
- Ensuring compliance with institutional policies and athletics governing-body regulations.
- Providing general administrative and operational support to the athletics team to ensure smooth programme delivery.
Minimum Requirements
Applicants must have:
- A relevant NQF Level 7 qualification in Sport Management, Sport Administration, Sport Science, Administration, Public Administration, Business Administration or a related field.
- At least two years’ relevant experience in sport administration.
- A valid safeguarding certificate in sport, child protection or athlete safeguarding, issued by a recognised sporting, educational or professional body. A copy must be attached.
- A valid driver’s licence. A copy must be attached.
Recommended Experience and Knowledge
The following will be advantageous:
- Experience in a university or tertiary sporting environment.
- Knowledge of hosting and coordinating sporting events.
- Knowledge of financial management.
- Knowledge of sporting procedures.
- Knowledge of sporting pathways and talent identification.
- Understanding of the administration and operational support of high-performance sport programmes.
Required Competencies
Results Orientation
- Ability to remain committed to tasks, overcome obstacles and complete responsibilities.
- Reliable, responsible and dependable approach to work.
Strategic Thinking
- Ability to plan work and follow established plans.
Business Acumen
- Ability to adhere to rules and work regulations.
- Proficiency in Microsoft Office.
- Ability to plan and organise work effectively.
Leading
- Ability to maintain high levels of personal motivation, energy and enthusiasm.
- Ability to cooperate with others and encourage teamwork.
Building Coalitions
- Ability to interact effectively with others and establish positive working relationships.
Salary and Benefits
The annual remuneration package, including benefits, is R464,881.91 – R585,070.51 per annum. The final package will depend on the available budget, relevant work experience and qualifications.
Subject to specific conditions, fringe benefits may include:
- Pension scheme
- Medical aid scheme
- Group life insurance
- Housing allowance
- Leave and sick leave
- Service bonus
- Study benefits
How to Apply
Applications must be submitted online through the official University of the Free State vacancy website. Applications submitted through any other platform will not be considered.
Applicants must submit a complete application containing:
- A detailed Curriculum Vitae.
- Copies of qualifications or official proof of qualifications obtained.
- SAQA accreditation for foreign qualifications, where applicable.
- A copy of a South African ID or passport for foreign nationals.
- Confirmation of employment, such as an appointment letter, service certificate or recent payslip, for external applicants.
- A copy of the valid safeguarding certificate.
- A copy of the valid driver’s licence.
The application system allows a maximum of eight attachments. Applicants are advised to merge documents where necessary to avoid upload issues.
Closing Date: 4 September 2026
Incomplete applications will not be considered.