Admin Manager (VKB Group) X1
Job Details
Job Title: Admin Manager
Company: VKB Retail (VKB Group)
Location: Frankfort, Free State, South Africa
Department: Other / Operations
Job Type: Permanent
Post Date: 02 February 2026
Closing Date: 10 February 2026
Job Overview
The Admin Manager at VKB Retail is responsible for ensuring operational integrity, compliance, and administrative excellence within the branch. This role is the administrative backbone of the branch, supporting staff, protecting internal controls, and ensuring that the branch operates efficiently and ethically.
The successful candidate will be detail-driven, people-focused, and solution-oriented, with strong numerical and reconciliation skills. The role involves safeguarding the business through control verification, audit support, risk reduction, and ensuring high service standards.
Purpose of the Role
To manage and maintain the branch’s administrative functions, ensuring compliance, internal control, and operational efficiency while supporting staff and customer service excellence.
Key Responsibilities
1. Internal Controls & Compliance
Verify and safeguard internal controls (inventory, claims, returns, shipments)
Reconcile financial transactions and ensure accuracy
Ensure compliance with VKB policies, legislation, and reporting standards
Conduct inventory surveys and implement corrective action plans
2. Audit & Risk Management
Address audit findings and implement risk reduction measures
Support branch inspections and monthly risk reporting
Improve administrative standards through ongoing monitoring and controls
3. Administrative Oversight
Oversee key admin functions including petty cash, bank reconciliations, vouchers, and stock claims
Ensure accurate record-keeping and documentation
Provide guidance to staff on admin processes and query resolution
4. Stakeholder Collaboration & Support
Build strong relationships with internal departments (HR, Finance, Audit, Procurement)
Provide coaching and support to branch team members
Ensure timely and professional handling of customer queries
5. Team Leadership & Development
Mentor and guide staff to improve performance and operational understanding
Promote a culture of compliance, accuracy, and service excellence
Requirements
Grade 12 or NQF4 qualification
Minimum 4 years’ experience in a similar administrative role
Experience in the agriculture industry is advantageous
Strong MS Word and Excel skills
Strong numerical and reconciliation skills
Detail-oriented, accurate, and thorough
Strong interpersonal skills and supportive attitude
Bilingual in Afrikaans and English is advantageous
Ideal Candidate Traits
Reliable and trustworthy
High attention to detail and strong ownership mindset
Strong problem-solving ability
Collaborative team player with strong communication skills
Customer and service-focused