Admin Assistant- VKB Group x1
Job Details
- Job Title: Admin Assistant
- Company: VKB Group
- Division: VKB Commercial Services
- Business Unit: Mechanization – Whole Goods
- Location: Villiers, Free State
- Employment Type: Permanent
- Industry: Agriculture
- Functional Area: Administrative
- Experience Level: Entry Level
- Posted: 07 October 2026
- Closing Date: 16 October 2026
Job Description
The Admin Assistant will support the smooth day-to-day administration of the VKB Mechanization branch in Villiers. The role provides administrative support across workshop operations, stock control, financial administration, warranty claims, customer service, and documentation.
The successful candidate should be highly organised, detail-oriented, dependable, and comfortable working in a fast-paced environment. The position requires strong administrative skills, accuracy, customer service ability, and the willingness to work six days a week.
Key Responsibilities
- Handle and balance petty cash transactions.
- Perform end-of-day reconciliations and balance daily transactions.
- Complete daily banking activities.
- Register, process, and finalise warranty claims.
- Issue GRVs and monitor deviation reports.
- Assist with stock control and stock-taking processes.
- Follow up on outstanding customer quotations and orders.
- Follow up on workshop job cards and ensure documentation is completed.
- Receive supplier deliveries according to company policies and procedures.
- Liaise with internal and external customers to ensure excellent service delivery.
- Provide general administrative support to the branch.
- Perform ad hoc administrative duties as required.
- Provide workshop administrative support.
- Maintain required workshop safety documentation.
- Manage and maintain job cards accurately.
- Ensure all administrative processes comply with company policies and procedures.
Requirements
Qualifications and Experience
- Grade 12 / NQF Level 4.
- Previous experience in a workshop, spares, or mechanization environment will be advantageous.
- Experience processing warranty claims and workshop job cards.
- Knowledge of agricultural equipment parts, servicing, and workshop processes will be an advantage.
- Computer literate with proficiency in Microsoft Office.
- Willingness to work six days per week, Monday to Saturday.
Key Skills and Competencies
- Strong attention to detail.
- Accountability and integrity.
- Customer service orientation.
- Good planning and organising skills.
- Problem-solving ability.
- Ability to work effectively under pressure.
- Teamwork and collaboration.
- Strong administrative skills.
- Good communication skills.
- Numerical ability and accuracy.
- Excellent time management.
- Thorough and precise work ethic.
- Computer literacy.
- Ability to identify opportunities to improve business processes.
What Success Looks Like
Success in this role will be demonstrated through:
- Accurate and efficient administration.
- Effective stock control.
- Timely processing of warranty claims and documentation.
- Well-managed workshop administration and job cards.
- Accurate financial reconciliations and cash handling.
- Excellent customer service.
- Consistent compliance with company policies and procedures.