ICT Infrastructure Revamp
Tender Details
- Tender Number: SCM74ICTINFRASTRUCTUREREVAMP2026
- Tender Type: Request for Quotation (RFQ)
- Department/Company: Performing Arts Council of the Free State (PACOFS)
- Province: Free State
- Location: PACOFS, 12 First Avenue, Westdene, Bloemfontein, 9301
- Tender Category: ICT, Computer Networks, ICT Hardware and Software, Network Support, IT Architecture, ICT Strategy, IT Security and Related Services
- Closing Date: 7 October 2026 at 11:00
- Briefing Session: No
- Briefing Compulsory: No
- Enquiries: Supply Chain Management
- Email: quotation@pacofs.co.za
- Telephone: 051 447 7771
Tender Overview
The Performing Arts Centre of the Free State (PACOFS) is inviting suitably qualified Professional Service Providers (PSPs) / ICT Consultants to lead the initial phase of an ICT Infrastructure Revamp Project.
The appointed service provider will assess PACOFS’s existing ICT environment against recognised industry standards, identify infrastructure, operational and cybersecurity gaps, develop a prioritised remediation roadmap and provide strategic oversight for future procurement and implementation activities.
Scope of Work
The appointed ICT consultant will conduct a comprehensive assessment of PACOFS’s current ICT environment, including:
- Physical ICT room environments and spatial arrangements.
- Network configurations and infrastructure.
- Hardware lifecycle management.
- Network and system access controls.
- Authentication mechanisms.
- Web filtering.
- Data protection and compliance.
- Third-party vendor access.
- Supply-chain security risks.
- Cloud migration requirements.
- Fibre-optic and networking infrastructure.
- Cybersecurity controls and vulnerabilities.
The project is expected to include the following key deliverables:
- Inception and mobilisation plan.
- Technical specifications for the subsequent procurement phase.
- Bid documentation for future ICT procurement.
- Vendor engagement and bid evaluation support.
- Deployment and implementation oversight.
- Vulnerability scanning.
- Penetration testing.
- Consolidated ICT assessment report.
- Prioritised remediation roadmap.
- Project close-out report.
Technical Requirements
Bidders must comply with applicable South African public procurement requirements and should meet the following requirements:
- Registration on the Central Supplier Database (CSD).
- Valid tax compliance status.
- Quotations submitted in South African Rand (ZAR).
- Clearly stated VAT-exclusive and VAT-inclusive pricing.
- Pricing must include applicable travel, tools, licensing and disbursements unless otherwise specified.
- Ability to operate under a one-year Service Level Agreement (SLA).
- Quotations must remain valid for 30 days after the tender closing date.
Mandatory Documentation
Bidders are required to submit relevant supporting documentation, including:
- Company registration documents.
- Directorship details.
- Proof of professional body membership.
- Relevant project experience and references.
- Valid professional indemnity insurance.
- Detailed project methodology.
- Certified copies of qualifications and professional certifications.
- Full CVs for proposed project team members.
Minimum Project Team Requirements
ICT Project Manager / Lead Consultant
- Relevant ICT qualification.
- Proven project management and/or ICT consulting experience.
Cybersecurity Specialist
- Relevant information security qualification.
- Recognised cybersecurity certifications such as CISSP, CISM, CEH, OSCP or CompTIA Security+.
- Practical experience applying NIST or CIS cybersecurity frameworks.
ICT Infrastructure Architect
- Enterprise network architecture expertise.
- Relevant vendor-specific certifications, such as Cisco or Microsoft certifications.
ICT Governance / Risk Specialist
- COBIT certification.
- ISO/IEC 27001 Lead Auditor credentials.
The proposed team must provide certified qualification and certification documents together with detailed CVs.
Company Experience Requirements
The bidding entity should:
- Hold valid membership with a recognised professional body such as IITPSA, PMSA or PMI.
- Demonstrate relevant experience on comparable ICT projects.
- Have experience in areas such as cloud migration, networking, cybersecurity, data centre infrastructure or fibre infrastructure.
- Maintain comprehensive professional insurance for the duration of the contract.
Evaluation
The tender follows a two-stage evaluation process:
- Functionality: Bidders must achieve the mandatory 70-point functionality threshold.
- Preferential procurement: Qualifying bidders proceed to an 80/20 scoring system, with 80 points allocated to price and 20 points to designated preferential procurement goals.
Important Frameworks and Compliance Areas
The project references several important ICT governance and cybersecurity frameworks and regulations, including:
- POPIA – Protection of Personal Information Act.
- NIST Cybersecurity Framework – Cybersecurity risk management framework.
- CIS Controls – Cybersecurity best-practice controls.
- ISO/IEC 27001 – Information security management standard.
- COBIT – IT governance and management framework.
- CSD – Central Supplier Database for supplier verification.
Application / Submission
Interested and suitably qualified ICT Professional Service Providers should obtain and review the official tender documentation for the complete specifications, mandatory requirements, functionality criteria and submission instructions.