Administrator: Creditors and Debtors x1
Job Details
- Job Title: Administrator: Creditors and Debtors (Debtors Clerk)
- Employer: Motus Corporation
- Division: Motus Aftermarket Parts
- Business Unit: PIA – Operations – Bloemfontein
- Location: Bloemfontein
- Employment Type: Permanent
- Industry: Automotive
- Job Functional Area: Finance
- Minimum Experience: Associate
- Application Closing Date: 10 July 2026
Job Purpose
The Administrator: Creditors and Debtors (Debtors Clerk) is responsible for managing debtor accounts, ensuring accurate financial records, reconciling customer accounts, investigating discrepancies, processing accounting entries, and liaising with customers to resolve outstanding payments. The role supports the company’s financial operations by ensuring debtor accounts are maintained in accordance with company procedures and accounting standards.
Key Responsibilities
1. Debtors Account Administration
- Maintain debtor accounts accurately and timeously.
- Update customer account information.
- Ensure debtor records are complete and accurate.
- Maintain proper accounting documentation.
2. Account Monitoring
- Monitor movements on debtor accounts.
- Identify unusual account transactions.
- Investigate discrepancies and irregularities.
- Resolve account-related issues promptly.
3. Account Reconciliation
- Reconcile debtor statements.
- Match customer payments correctly to debtor accounts.
- Reconcile debtor payments with accounting records.
- Ensure account balances are accurate.
4. Journal Processing
- Prepare and capture adjusting journal entries.
- Process debtor account adjustments.
- Apply settlement discounts where applicable.
- Ensure journals comply with accounting principles.
5. Customer Liaison
- Communicate with customers regarding:
- Outstanding payments.
- Payment queries.
- Account discrepancies.
- Follow up on overdue accounts.
- Maintain professional customer relationships.
6. Administration
- Complete Debtor Input Sheets accurately and on time.
- Prepare documents required for daily DSS processes.
- Maintain detailed notes on customer communications.
- Perform other debtor-related administrative duties as required.
7. Problem Solving
- Investigate accounting discrepancies.
- Identify root causes of debtor issues.
- Resolve financial queries efficiently.
- Escalate complex matters where necessary.
Minimum Requirements
Applicants must have:
- Grade 12 (Matric).
- Preferably subjects including:
- Bookkeeping.
- Business Economics.
- Mathematics.
- Experience handling Debtors’ Accounts (essential).
- Relevant bookkeeping experience within a company.
- A clear criminal record.
- A clear ITC (credit) record.
Essential Knowledge
Candidates should possess knowledge of:
- Debtors administration.
- Bookkeeping.
- Double-entry accounting principles.
- Journal entries.
- Account reconciliation.
- Computerised accounting ledgers.
- Microsoft Excel.
- Microsoft Word.
Technical Skills
Applicants should have:
- Strong Microsoft Excel skills.
- Microsoft Word proficiency.
- Bookkeeping skills.
- Journal processing skills.
- Account reconciliation skills.
- Financial record management.
- Computerised accounting system experience.
- Administrative skills.
Key Competencies
The successful candidate should demonstrate:
- Excellent attention to detail.
- Strong analytical skills.
- Problem-solving ability.
- Good organisational skills.
- Effective communication skills.
- Ability to work under pressure.
- Customer service orientation.
- High levels of accuracy.
- Discipline and accountability.
- Ability to work with different personality types.
- Confidence when enforcing company procedures.
Personal Attributes
The ideal candidate should be:
- Organised.
- Reliable.
- Honest.
- Professional.
- Detail-oriented.
- Self-disciplined.
- Analytical.
- Confident.
- Customer-focused.
- Able to manage multiple priorities.
Working Environment
The successful candidate will work in a finance and administration environment where responsibilities include:
- Managing debtor accounts.
- Reconciling financial records.
- Communicating with customers.
- Processing accounting journals.
- Investigating account discrepancies.
- Supporting daily financial operations.