Officer- University of the Free State x1
Job Overview
- Position: Officer (Post Level 11)
- Job ID: 6456
- Location: University of the Free State – Bloemfontein Campus
- Contract Type: Permanent
- Closing Date: 19 May 2026
This role focuses on financial administration, accounting support, compliance monitoring, reporting, and assisting university staff with financial processes and systems.
Job Description
The Officer will support the university’s financial and accounting operations by processing journals, handling financial administration, ensuring compliance with financial policies, generating reports, and assisting staff with financial queries and procedures.
The role requires someone who is detail-oriented, organised, analytical, and capable of working within strict financial controls and deadlines.
Key Responsibilities
Client Support
- Assist academic and support staff with finance-related queries.
- Escalate complex issues to management.
- Train staff on financial policies and procedures.
Financial Data Capturing
- Capture and process daily journal entries.
- Finalise subsystem and routine journals.
- Process year-end journals.
- Follow up on outstanding journals before month-end closures.
- Process petty cash claims.
Compliance and Financial Control
- Ensure adherence to financial policies and procedures.
- Monitor compliance regarding:
- Procurement processes
- Expense reimbursements
- Travel and subsistence claims
- Electronic approvals
- Journal processing procedures
Quality Assurance
- Compile exception reports on foreign payments and ledger queries.
- Monitor electronic security and general ledger accuracy.
- Ensure financial data integrity and quality.
Reporting
- Generate internal management and exception reports.
- Follow up on irregularities identified in reports.
Process Administration
- Ensure travel authorisations, cash advances, and expense claims are processed within required turnaround times.
- Track approvals and outstanding transactions.
Minimum Requirements
To qualify, applicants must have:
- A Bachelor’s Degree, Advanced Diploma, B.Tech Degree, or Postgraduate Certificate on NQF Level 7 in Accounting.
- At least 2 years of relevant accounting or finance experience.
Recommended Advantages
The following will strengthen an application:
- Experience in a higher education environment.
- Knowledge of university financial systems and procedures.
- Membership with a professional accounting body.
Important Skills and Competencies
Technical Skills
- Financial administration
- Accounting procedures
- MS Office proficiency
- Reporting and data analysis
- Compliance monitoring
Personal Competencies
- Strong attention to detail
- Problem-solving ability
- Reliability and accountability
- Organisational skills
- Teamwork and cooperation
- Communication and interpersonal skills
- Ability to influence and guide others
Salary and Benefits
The annual remuneration package ranges from approximately:
R464,881 – R585,370 per year
Benefits may include:
- Pension fund
- Medical aid
- Housing allowance
- Group life insurance
- Leave benefits
- Study benefits
- Service bonus
Important Notes
- This is an internal advertisement, meaning only current UFS employees may apply.
- Applications must be submitted through the official UFS Careers Portal.
- Incomplete applications will not be considered.
Documents Required
Applicants should submit:
- Detailed CV
- Qualifications or proof of qualifications
- SAQA evaluation (for foreign qualifications)
- ID or passport copy
- Proof of employment (where applicable)
Application Tips
For this role, your CV should strongly highlight:
- Accounting and finance experience
- Journal processing
- Financial reporting
- Compliance and policy administration
- MS Excel and financial systems experience
- Administrative accuracy and attention to detail
- Any university or public-sector finance exposure