Dispatch Clerk – VKB Milling, Frankfort
- Employer: VKB Group (VKB Milling Pty Ltd)
- Location: Frankfort
- Employment Type: Permanent
- Closing Date: 27 May 2026
Position Overview
The Dispatch Clerk is responsible for coordinating and controlling the dispatch of finished flour products from the mill to customers. The role ensures that products are dispatched accurately, documentation is completed correctly, stock movements are recorded, and company procedures are followed at all times.
This position combines dispatch administration, stock control, logistics coordination, warehouse operations, and customer service. It is suitable for candidates with experience in dispatch, warehousing, logistics, inventory control, or supply chain operations.
Main Responsibilities
Dispatch Operations
- Coordinate the dispatch of finished flour products to customers.
- Ensure products are loaded accurately and in the correct quantities.
- Verify dispatch information on company systems before goods leave the premises.
- Monitor dispatch schedules and ensure timely deliveries.
Stock Control
- Maintain accurate stock records.
- Verify quantities loaded against dispatch documentation.
- Identify and report stock discrepancies.
- Assist with inventory monitoring and stock movement control.
Documentation and Administration
- Complete dispatch documentation accurately.
- Process Goods Received Vouchers (GRVs) according to company procedures.
- Maintain records of dispatch transactions.
- Ensure all documentation complies with company policies and procedures.
- Perform general administrative duties related to dispatch operations.
Compliance and Risk Control
- Follow company policies and operational procedures.
- Ensure compliance with safety and legal requirements.
- Report deviations and operational risks promptly.
- Support continuous improvement initiatives within the dispatch department.
Operational Support
- Assist with warehouse and logistics activities when required.
- Support production and warehouse teams in meeting dispatch targets.
- Carry out additional duties assigned by supervisors.
Minimum Requirements
Educational Qualification
- Grade 12 (Matric) or NQF Level 4
Experience
- Previous experience in a similar dispatch, warehouse, logistics, or stock control role is essential.
Technical Knowledge
- Understanding of stock control processes.
- Computer literacy and dispatch administration experience.
Additional Requirements
- Clear criminal record.
- Willingness to work:
- Overtime
- Weekends
- Public holidays
- Night shifts
Licence Requirement
- Forklift Driver’s Licence
Advantageous
- Experience using Microsoft Dynamics NAV (Navision) ERP system.
Key Skills Required
Logistics and Dispatch Skills
- Dispatch coordination
- Goods movement control
- Warehouse operations
- Inventory management
- Stock reconciliation
Administrative Skills
- Documentation management
- Data capturing
- Record keeping
- GRV processing
- Reporting
Personal Skills
- Attention to detail
- Accuracy
- Reliability
- Initiative
- Trustworthiness
Problem-Solving Skills
- Analytical thinking
- Decision-making
- Problem identification
- Process improvement
Communication Skills
- Verbal communication
- Written communication
- Team collaboration
- Reporting skills
Ideal Candidate Profile
The ideal candidate should be:
- Highly organised and methodical.
- Accurate when processing stock and documentation.
- Comfortable working in a warehouse and logistics environment.
- Able to work under pressure and meet deadlines.
- Reliable and self-motivated.
- A strong team player with good communication skills.
- Capable of identifying discrepancies and solving operational problems.