Office Admin Assistant- Multi Green (Pty) Ltd x1
Job Details
- Position: Office Admin Assistant
- Company: Multi Green (Pty) Ltd
- Part of: VKB Group
- Location: Villiers, Eastern Free State
- Employment Type: Permanent
- Department: Administration / Operations Support
- Posted: 21 May 2026
- Closing Date: 28 May 2026
About the Company
Multi Green (Pty) Ltd is a specialised fertiliser mixing and distribution company based in Villiers. Since 2005, the company has focused on the precision blending and distribution of liquid and granular fertilisers. It has been partly owned by VKB Landbou since 2019 and is well known within the agricultural and fertiliser sectors for its reliable service and support to farmers.
Main Purpose of the Position
To provide administrative support to the office and production teams, assist with daily office operations, perform relief weighbridge duties, coordinate samples and deliveries, and ensure efficient administration within the business.
Key Responsibilities
1. General Office Administration
- Perform daily administrative and clerical duties.
- Maintain accurate records and filing systems.
- Provide administrative support to office staff and management.
- Ensure smooth and efficient office operations.
2. Communication and Reception Support
- Answer incoming telephone calls professionally.
- Direct calls to the relevant departments or personnel.
- Respond to emails and general enquiries.
- Welcome and assist visitors to the office.
3. Office Supplies and Stock Control
- Order office stationery and supplies.
- Monitor and manage office stock levels.
- Ensure availability of essential office resources.
4. Weighbridge Operations
- Perform relief duties on the weighbridge when required.
- Assist with weighing and recording incoming and outgoing loads.
- Ensure accurate capture and administration of weighbridge information.
5. Production Administration
- Assist with production-related administrative processes.
- Maintain production records and supporting documentation.
- Support operational staff with administrative requirements.
6. Deliveries and Logistics Administration
- Receive and process incoming packages and deliveries.
- Coordinate the handling of deliveries and courier collections.
- Ensure documentation relating to deliveries is properly recorded.
7. Sample Management and Laboratory Coordination
- Receive soil and leaf samples from agricultural agents.
- Prepare and send samples to laboratories for analysis.
- Coordinate fertiliser sample submissions for laboratory testing.
- Maintain records of samples submitted and results received.
8. Executive Support
- Provide administrative support to the Managing Director.
- Assist with ad hoc tasks and special projects.
- Prepare documents, reports, and information as requested.
Minimum Requirements
Educational Qualification
- Grade 12 (Matric) or NQF Level 4 equivalent qualification.
Experience
- Minimum 1–2 years’ experience in a similar administrative or office support role.
Technical Requirements
- Proficiency in Microsoft Office applications, including:
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Experience using office equipment such as:
- Printers
- Scanners
- Copiers
Additional Requirements
- Telephone etiquette experience.
- Customer service experience.
- Clear criminal record.
Required Skills and Competencies
Administrative Skills
- General office administration.
- Record keeping and filing.
- Data capturing and document management.
- Organisational and coordination skills.
Communication Skills
- Strong verbal communication skills.
- Professional telephone etiquette.
- Good written communication skills.
- Ability to communicate effectively with customers, suppliers, laboratories, and colleagues.
Planning and Organisational Skills
- Ability to plan and organise daily tasks effectively.
- Strong attention to detail.
- Ability to maintain accurate records and documentation.
Multitasking Abilities
- Ability to manage multiple tasks simultaneously.
- Ability to work efficiently under pressure.
- Effective prioritisation of responsibilities.
Customer Service Skills
- Friendly and professional approach to customers and visitors.
- Strong interpersonal skills.
- Service-oriented attitude.
Personal Attributes
- Reliable and dependable.
- Organised and detail-oriented.
- Proactive and willing to assist where needed.
- Adaptable and able to work in a fast-paced environment.
- Team player with a positive attitude.