Administrative Secretary
- Employer: Mediclinic Southern Africa
- Location: Welkom
- Facility: Mediclinic Welkom
- Reference Number: 70247
- Employment Type: Permanent
- Workplace Type: On-site
- Closing Date: 30 June 2026
Purpose of the Role
The Administrative Secretary provides professional secretarial, reception, and administrative support to ensure the smooth and efficient operation of the department. The role involves coordinating documentation, managing correspondence, supporting office administration, and delivering excellent customer service.
Key Responsibilities
Administrative Support
- Perform general office administration duties.
- Maintain filing systems and records.
- Manage office documentation and correspondence.
- Assist with departmental administrative processes.
Secretarial Services
- Prepare, format, and distribute documents.
- Draft and manage letters, emails, memorandums, and reports.
- Take meeting minutes and distribute records.
- Maintain diaries and schedules where required.
Reception and Customer Service
- Provide professional reception services.
- Answer and direct telephone calls.
- Welcome and assist visitors and stakeholders.
- Manage incoming and outgoing correspondence.
Document Management
- Coordinate administrative documentation.
- Ensure accurate record keeping.
- Maintain confidentiality of sensitive information.
- Assist with document control processes.
Office Coordination
- Assist with event planning and coordination.
- Monitor office supplies and stock control.
- Support departmental projects and activities.
- Ensure efficient office operations.
Minimum Requirements
Qualifications
- Secretarial Qualification or
- Office Administration Qualification
Experience
- Minimum 3 years’ experience in an administrative or secretarial role.
Advantage
- At least 1 year of experience in the healthcare industry.
Required Skills
Administrative Skills
- Office administration
- Record keeping
- Document management
- Filing and organisation
Computer Skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
Secretarial Skills
- Minute taking
- Typing and document preparation
- Professional correspondence
- Mail merge and document formatting
Communication Skills
- Professional telephone etiquette
- Customer service
- Written and verbal communication
Additional Skills
- Event planning and coordination
- Stock control
- Time management
- Attention to detail