Ad Hoc Academic Administration Support Staff x1
JOB DETAILS
- Position: Ad Hoc Academic Administration Support Staff (Part-Time)
- Department: Student Academic Services
- Location: Bloemfontein Campus
- Contract Type: Temporary / Ad Hoc (as needed)
- Start Date: 1 May 2026
- Closing Date: 18 April 2026
Available Roles & Pay Rates:
- Head Invigilator – R147.73/hour
- Invigilator – R117.25/hour
- Administrative Support Assistant – R101.43/hour
JOB DESCRIPTION
The Ad Hoc Academic Administration Support Staff provides flexible, part-time support to ensure the smooth functioning of academic processes. This includes assisting with examinations, graduation ceremonies, and curriculum administration.
The role requires individuals who are reliable, detail-oriented, and able to work independently, while maintaining high standards of confidentiality and academic integrity.
KEY RESPONSIBILITIES
Examination & Invigilation Support
- Prepare and organise examination venues
- Distribute and collect exam papers and answer scripts
- Verify student attendance and identity
- Supervise students during exams
- Monitor for cheating or irregularities (including camera monitoring)
- Report incidents verbally and in writing
- Ensure all exam procedures are strictly followed
- Assist with capturing attendance records
Head Invigilator Duties (if appointed)
- Lead and coordinate invigilators
- Ensure exam sessions run according to schedule
- Make official announcements to students
- Manage exam materials and documentation
- Submit reports and verify invigilator claims
Administrative Support (Exams, Graduation, Curriculum)
- Capture and process academic data (e.g., attendance)
- Assist with graduation setup and logistics
- Support operations during graduation ceremonies
- Conduct venue audits and check timetable compliance
- Identify scheduling conflicts and report findings
General Duties
- Maintain accurate records and documentation
- Follow university rules and procedures
- Provide logistical and physical support when required
- Communicate effectively with supervisors and team members
Minimum Requirements
- Grade 12 (Matric) / NQF Level 4
- Basic computer literacy (MS Office, digital tools)
- Ability to work independently and responsibly
Recommended / Advantageous
- Post-matric qualification (NQF Level 5 or higher)
- Previous experience in:
- Invigilation
- Administration
- Event or academic support
- Strong attention to detail
- Good communication skills
- High level of reliability and professionalism
- Availability during peak periods (exams & graduations)
KEY COMPETENCIES
- Reliability & Responsibility – dependable and punctual
- Attention to Detail – accuracy in handling records and exams
- Time Management – ability to meet deadlines
- Communication Skills – clear and professional interaction
- Integrity & Confidentiality – handling sensitive academic information
- Teamwork – ability to work well with others
- Ability to Work Under Pressure – especially during exam periods
IMPORTANT NOTES
- This is an ad hoc role (no guaranteed hours)
- You may be selected for one or more roles
- Work is assigned based on availability and operational needs
- Physical tasks may be required (standing, walking, carrying materials)
- Incomplete applications will not be considered
SUMMARY
This position is ideal for individuals looking for flexible part-time work while gaining experience in a university environment. It builds strong administrative, organisational, and professional skills—valuable for future careers.