Vrede Magistrate Office (DOJ) – Eradication of Termites in the Entire Building
Tender Overview
- Tender Number: ID-3265799
- Project: Eradication of Termites in the Entire Vrede Magistrate Office Building
- Client: Department of Public Works and Infrastructure
- Facility: Vrede Magistrate’s Court
- Location: Vrede
- Province: Free State
- Closing Date: 29 May 2026
- Closing Time: 11:00
Tender Category
- Pest Control Services
- Fumigation Services
- Weed and Pest Control
- Pest Control Equipment and Supplies
Project Objective
The objective of this quotation is to appoint a qualified pest control contractor to completely eradicate termite infestations throughout the Vrede Magistrate Office building and implement preventative measures against future infestations.
A key requirement is the provision of a five-year written guarantee covering termite control and re-infestation treatment.
Scope of Work
The successful contractor will be responsible for conducting a comprehensive termite treatment programme covering the entire property.
1. Site Inspection and Assessment
The contractor must:
- Conduct a detailed inspection of the entire building.
- Identify all active termite infestations.
- Assess the extent of termite damage.
- Identify vulnerable areas susceptible to future infestation.
- Prepare a treatment methodology before commencement.
Areas to be inspected include:
- Foundations
- Walls
- Floors
- Roof structures
- Timber components
- Skirting boards
- Exterior surroundings
- Landscaping adjacent to the building
2. Termite Eradication Treatment
The contractor will be required to:
Chemical Treatment
- Apply approved termite control chemicals.
- Use SABS-approved pesticides and treatment products.
- Treat all affected and high-risk areas.
Injection and Barrier Systems
- Drill treatment holes around:
- Building perimeter
- Internal structural elements
- Foundations
- Walls and skirtings
Treatment Spacing
Chemical injection points must be installed at intervals of approximately:
- Every 1.0 metre to 1.5 metres
This creates a protective chemical barrier around the building.
3. Safety and Environmental Protection
The contractor must implement appropriate safety measures, including:
Occupant Safety
- Prevent exposure of staff and visitors to chemicals.
- Restrict access to treatment zones where necessary.
- Display warning signage during operations.
Environmental Protection
- Prevent contamination of surrounding areas.
- Avoid chemical exposure to:
- Pets
- Wildlife
- Vegetation
- Water sources
Sensitive Areas
Special care must be taken around:
- Ventilation systems
- Food preparation areas
- Public access areas
- Electrical installations
4. Cleaning and Restoration
Upon completion of treatment, the contractor must:
- Remove all drilling debris.
- Remove excess soil and contaminated material.
- Clean treatment areas thoroughly.
- Safely dispose of waste chemicals.
- Restore drilled surfaces.
Making Good
The contractor must:
- Seal all drilled holes.
- Repair treatment access points.
- Leave the building in a clean and presentable condition.
5. Guarantee Requirement
A mandatory requirement is:
Five-Year Written Guarantee
The contractor must provide:
- A written termite control guarantee.
- Coverage for termite re-infestation.
- Follow-up treatment provisions where applicable.
- Official documentation and warranty certificates.
Technical Requirements
The contractor must ensure:
Approved Chemicals
- Only SABS-approved pesticides and chemicals may be used.
- Products must be legally registered for termite control.
Work Methodology
A detailed work plan should include:
- Inspection procedures
- Treatment methods
- Chemical application processes
- Safety precautions
- Environmental controls
- Post-treatment activities
Quality Assurance
- Consistent treatment coverage.
- Proper documentation of work completed.
- Compliance with industry standards.
Contractor Qualification Requirements
Mandatory Registration
The contractor must possess:
- Valid registration with the Department of Agriculture for pest control operations.
This registration is typically required for the legal application of pest control chemicals in South Africa.
Experience Requirements
Bidders should demonstrate:
- Proven termite eradication experience.
- Experience treating government buildings, offices, courts, schools, or similar facilities.
- Successful completion of comparable pest control contracts.
Personnel Requirements
The contractor should have:
Qualified Pest Control Personnel
- Registered pest control operators.
- Chemical application technicians.
- Site supervisors.
Technical Skills
- Termite identification and treatment.
- Chemical application techniques.
- Risk assessment.
- Site inspection and reporting.
- Environmental compliance.
Health, Safety and Environmental Compliance
The successful bidder must comply with:
Health and Safety Requirements
- Occupational Health and Safety legislation.
- Safe handling of hazardous substances.
- Personal Protective Equipment (PPE) requirements.
Environmental Requirements
- Safe storage of pesticides.
- Controlled chemical disposal.
- Environmental protection measures.
Documentation
Provision of:
- Safety Data Sheets (SDS)
- Risk Assessments
- Method Statements
- Chemical Registers
- Treatment Records
Submission Details
Physical Delivery Address
Bid Box
National Department of Public Works and Infrastructure
18 President Brand Street
Bloemfontein
Postal Submission
Private Bag X20605
Bloemfontein
9301
Recommended Supporting Documents
Bidders should typically include:
- Company Registration Documents
- Tax Compliance Status PIN
- CSD Registration Report
- Pest Control Operator Registration Certificates
- Department of Agriculture Registration
- B-BBEE Certificate or Affidavit
- Health and Safety Plan
- Method Statement
- Company Profile
- Reference Letters for Similar Projects
- Proof of Public Liability Insurance (if available)
- Five-Year Guarantee Commitment Letter
Suitable Businesses
This tender is particularly suitable for:
- Pest control companies
- Termite treatment specialists
- Fumigation contractors
- Environmental hygiene service providers
- Facilities maintenance contractors with pest management divisions