Deputy Director: Administrative Support and Co-ordination x1
Job Details
Job Title: Deputy Director: Administrative Support and Co-ordination
Reference Number: FSPT 028/26
Post Number: POST 36/157
Department: Free State Provincial Treasury
Location: Bloemfontein, Free State
Salary: R932,292 per annum
Salary Level: Level 11
Remuneration Package: All-inclusive flexible remuneration package
Closing Date: Not specified in the supplied vacancy details
Enquiries: Ms A. M. J. Hattingh
Email: recruitment@treasury.fs.gov.za
Job Description
The Free State Provincial Treasury is seeking a suitably qualified and experienced professional to fill the position of Deputy Director: Administrative Support and Co-ordination in Bloemfontein.
The successful candidate will manage administrative operations and coordination activities within the Office of the Executive Authority. Responsibilities include overseeing document management systems, procurement, budgeting, logistical arrangements, registry and filing services, and executive council support. The role also involves coordinating with internal and external stakeholders and supervising employees to ensure efficient office operations.
Key Responsibilities
Administrative Support and Coordination
Manage administrative and coordination activities within the Office of the Executive Authority.
Develop, implement, and maintain systems for monitoring the flow of documents to, from, and within the office.
Ensure the effective management of administrative processes and office procedures.
Coordinate activities to support the effective functioning of the executive office.
Procurement and Budget Management
Manage the procurement of office equipment and resources.
Oversee the maintenance of equipment.
Administer the budget allocated to the Office of the Executive Authority.
Ensure resources are managed efficiently and in accordance with relevant procedures.
Logistical and Records Management
Manage logistical support for the executive office.
Develop and maintain an effective filing system.
Manage registry operations and document records.
Ensure documents are properly filed, tracked, stored, and retrieved when required.
Stakeholder Relations
Liaise with internal and external stakeholders on matters relating to the Executive Authority’s portfolio.
Facilitate communication and coordination between relevant role-players.
Support the timely handling of administrative and portfolio-related matters.
Executive Council Support
Provide executive council support services to the Executive Authority.
Assist with coordination and administrative processes relating to executive council activities.
Support the smooth flow of information and documentation required for executive functions.
Staff Supervision
Supervise employees within the administrative support function.
Coordinate work activities and monitor the performance of staff.
Promote effective teamwork and efficient service delivery.
Job Requirements
Educational Qualifications
– An appropriate Diploma or Degree at NQF Level 6 in:
Public Administration
Business Administration
An equivalent relevant qualification
Work Experience
At least 3 years of relevant experience in an administrative or support environment.
Experience at a level below middle management (Assistant Director) or at middle-management level.
Additional Requirements
Broad knowledge and understanding of the functional areas covered by the Executive Authority’s portfolio.
Proven management competencies.
Working knowledge of South African political and parliamentary processes.
Computer literacy.
A valid driver’s licence.
Skills and Competencies
Strong administrative and coordination skills.
Management and supervisory abilities.
Document, registry, and records management.
Budget administration and procurement knowledge.
Planning and organisational skills.
Effective written and verbal communication.
Stakeholder engagement and relationship management.
Knowledge of government administrative procedures.
Understanding of political and parliamentary processes.
Ability to manage competing priorities and meet deadlines.
Professionalism, accountability, and attention to detail.
Salary and Benefits
The position offers an all-inclusive remuneration package of R932,292 per annum. The package consists of a basic salary, the government’s contribution to the Government Employees Pension Fund, and a flexible portion that may be structured according to applicable rules.
Depending on the applicable package arrangements, the flexible portion may include:
A 13th cheque.
Motor car allowance.
Housing allowance.
Medical aid assistance.