Admin Supervisor (Hilton/Bloemfontein)- Econofoods x1
Job Details
Job Title: Admin Supervisor (Hilton/Bloemfontein)
Company: Econofoods
Location: Bloemfontein, Free State
Department: BFLF – Retail – Hilton
Industry: Retail / Fast-Moving Consumer Goods (FMCG)
Employment Type: Permanent
Number of Positions: 1
Salary: Market-related
Job Reference Number: bflf10.10.26
Date Posted: 8 October 2026
Job Overview
Econofoods is a fast-growing FMCG retail company specialising in frozen foods and committed to providing customers with high-quality products, competitive prices and excellent service.
The company is seeking a detail-oriented and organised Admin Supervisor to support the Retail Manager with the daily operations of the store. The successful candidate will oversee cash management, administrative processes, staff-related matters and general store operations while ensuring compliance with company policies, financial procedures and health and safety standards.
Key Responsibilities
Cash Management
Prepare, coordinate and distribute cash floats.
Prepare the float for the administration desk.
Manage daily banking procedures and consolidate previous night’s cash-up records.
Prepare banking documentation according to head office financial procedures.
Coordinate preparations for cash collection by SBV.
Assist cashiers with cash drops and allocate change when required.
Complete cash-ups at the end of each shift.
Correct cashier errors with the Retail Manager’s approval.
Administration
Manage documentation relating to stock write-offs and stock transfers.
Verify supplier invoices against orders and submit them for Goods Received Voucher (GRV) processing.
Follow up on the GRV cycle.
Issue purchase orders.
Handle general store transfer requests.
File, create, update and maintain administrative records and databases.
People Management
Reconcile attendance registers with the biometric system and prepare records for sign-off.
Assist with HR-related queries or refer them to the appropriate department.
Process leave requests and forward authorised requests to HR.
Order and issue staff uniforms and personal protective equipment (PPE).
Assist with staff recruitment as instructed by the Retail Manager.
Manage casual employee payments.
Report and administer industrial relations (IR) matters in collaboration with HR.
Prepare weekly cleaning schedules.
General Store Operations
Maintain the staff canteen.
Stand in for the Retail Manager when authorised.
Monitor and maintain stock levels of stationery, labels, soap and other essential supplies.
Support department managers and colleagues with daily operational requirements.
Perform additional duties assigned by management.
Housekeeping, Health and Safety
Maintain cleanliness and housekeeping standards in work areas and around equipment.
Ensure personal hygiene standards are followed.
Comply with company health, safety and environmental procedures.
Wear the correct PPE in accordance with company policies.
Keep work areas clean and free from hazards.
Use health and safety equipment responsibly.
Job Requirements
Qualifications and Experience
Grade 12 (Matric) is required.
A post-Matric certificate, diploma or equivalent qualification will be an added advantage.
At least 2 years of experience in retail administration or a similar role, preferably within the FMCG retail industry.
Computer literacy and proficiency in Microsoft Office, including Word, Excel and Outlook.
Ability to read, write, speak and understand both Afrikaans and English.
Ability to work effectively with people from diverse backgrounds.
Skills and Competencies
Strong organisational and time-management skills.
Excellent communication and interpersonal skills.
High levels of accuracy and attention to detail.
Ability to multitask and prioritise responsibilities in a fast-paced environment.
Strong planning, organising and managerial abilities.
Effective problem-solving and decision-making skills.
Ability to work independently, show initiative and contribute to a team.
Self-motivated, reliable and performance-driven.
Ability to remain confident and composed under pressure.
Good business acumen and a customer-service-oriented approach.
Ability to build and maintain positive working relationships.
Willingness to uphold Econofoods’ vision, mission, values and HO HOLA culture.
Key Performance Areas
The successful candidate will be expected to maintain accurate financial and administrative records, ensure effective cash control, support staff management and contribute to the smooth daily running of the retail store. The role also requires strong attention to compliance, customer service, teamwork and workplace safety.
Employment Benefits
Permanent employment opportunity.
Market-related salary.
Opportunity to work for a growing FMCG retail company.
Opportunity to develop retail administration, cash management and supervisory skills.