Teaching and Learning Coordinator- University of the Free State x1
Job Details
Job Title: Teaching and Learning Coordinator (Post Level 8)
Job ID: 6634
Reference Number: 2311
Company: University of the Free State (UFS)
Department: Faculty of Economic and Management Sciences – Office of the Dean
Location: Bloemfontein Campus, Free State
Employment Type: Permanent
Occupational Level: Junior Management
Salary: Available on request
Fringe Benefits: Pension scheme, medical aid, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits, subject to applicable conditions.
Closing Date: 30 October 2026
Expected Starting Date: As soon as possible
Job Description
The University of the Free State is seeking a suitably qualified and experienced Teaching and Learning Coordinator to support the Faculty of Economic and Management Sciences.
The successful candidate will coordinate teaching and learning operations, curriculum administration, student success initiatives, academic timetables and quality assurance processes. The role involves working closely with academic departments, faculty leadership and institutional support services to ensure effective academic planning, curriculum compliance and improved student outcomes.
The incumbent will also oversee programme accreditation activities, coordinate performance reporting, maintain accurate academic records and supervise support staff involved in teaching and learning administration.
Key Responsibilities
Coordinate teaching and learning operational plans, academic calendars, committee meetings and implementation tracking.
Facilitate communication between the Deputy Dean: Teaching and Learning, Heads of Department, Programme Coordinators, the Centre for Teaching and Learning (CTL) and relevant support services.
Coordinate student success initiatives, including the A-STEP tutorial programme, and identify students and modules requiring additional academic support.
Analyse enrolment and student throughput data, recommend module enrolment caps and monitor their implementation.
Coordinate class, test, examination and venue timetables while resolving scheduling conflicts.
Resolve complex student registration matters and advise programme coordinators on curriculum-related registration queries.
Compile, verify and update curriculum information for faculty rule books, prospectuses, marketing materials and course catalogues.
Maintain curriculum systems, including AIR-tree and curriculum building, module scheduling, system loading and pre-registration testing.
Provide guidance and training to academic and administrative staff on curriculum advice, registration processes and related systems.
Coordinate internal and external programme reviews, professional-body accreditation processes and DIRAP submissions.
Manage faculty and institutional teaching and learning projects, including module mapping, graduate attributes and student success initiatives.
Compile quarterly Annual Performance Plan (APP) information, operational reports and briefing documents for faculty leadership and committees.
Maintain accurate, secure and audit-ready records in compliance with the Protection of Personal Information Act (POPIA).
Coordinate procurement documentation, venue bookings, administrative arrangements and expenditure monitoring.
Supervise facilitators, interns and support staff, including work allocation, induction, attendance, leave, performance management and staff development.
Minimum Requirements
Applicants must meet the following inherent requirements:
A relevant Honours degree or Postgraduate Diploma at NQF Level 8 in one of the following fields:
Education
Higher Education Studies
Academic Development
Quality Assurance
Management
A related field.
A minimum of three years of relevant work experience in a higher education environment, including experience in one or more of the following areas:
Curriculum administration.
Student enrolment or timetable coordination.
Quality assurance.
Accreditation support.
Related higher education administrative functions.
Recommended Qualifications and Experience
The following will be advantageous:
Five years of relevant experience in a higher education environment.
Working knowledge of the Higher Education Qualifications Sub-Framework (HEQSF).
Knowledge of Council on Higher Education (CHE) requirements.
Familiarity with professional-body accreditation processes.
Knowledge of university systems, policies and procedures.
Membership of or registration with a relevant professional body. Applicants should attach proof where applicable.
Required Competencies and Skills
Results Orientation
Ability to set high standards, establish goals and achieve results.
Demonstrate reliability, accountability and commitment to responsibilities.
Strategic Thinking
Strong attention to detail and excellent organisational skills.
Ability to approach challenges creatively and with an open mind.
Business Acumen
Ability to follow institutional policies, rules and regulations.
Proficiency in Microsoft Office.
Leadership
Ability to take charge, provide direction and guide others.
Strong teamwork and interpersonal skills.
Building Coalitions
Strong negotiation, influencing and persuasion skills.
Ability to make decisions through consultation and collaboration.
Salary and Benefits
The salary for this position is available on request.
The university offers the following fringe benefits, subject to specific conditions:
Pension scheme.
Medical aid scheme.
Group life insurance.
Housing allowance.
Annual leave and sick leave.
Service bonus.
Study benefits.
How to Apply
Applications must be submitted online through the official University of the Free State vacancy website. Applications submitted through any other platform will not be considered.
Required documents:
Detailed Curriculum Vitae (CV).
Copies of qualifications or official proof of qualifications obtained.
SAQA accreditation for foreign qualifications, where applicable.
Copy of a South African ID or passport for foreign nationals.
Confirmation of current or most recent employment for external applicants, such as an employment letter, appointment contract, service certificate or recent payslip.