Registry Clerk x1 | Bloemfontein, Free State
The Department of Education (Free State) invites suitably qualified and motivated candidates to apply for the position of Registry Clerk (Ref No: PS7/2025/02) within the MEC Administrative Support Sub-Directorate.
The successful candidate will play a key role in ensuring efficient registry and record management services by handling all correspondence, filing systems, and mail operations within the MEC’s Head Office.
Job Overview:
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Post Title: Registry Clerk
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Reference Number: PS7/2025/02
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Sub-Directorate: MEC Administrative Support
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Centre: MEC: Head Office, Bloemfontein
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Salary: R228 321 – R268 950 per annum (Level 05)
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Type: Permanent
- Closing Date: 22 October 2025
Company Overview
The Free State Department of Education, part of the Provincial Administration of the Free State, is committed to delivering quality education and efficient administrative support across the province. The department strives to create an environment that promotes effective governance, service excellence, and continuous learning for the benefit of both learners and communities.
Minimum Requirements
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Grade 12 Certificate or equivalent qualification.
Key Duties and Responsibilities
The Registry Clerk will be responsible for:
Registry and Mail Management
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Providing a professional registry counter service.
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Assisting clients and handling telephonic and written enquiries.
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Receiving and registering hand-delivered mail and files.
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Managing incoming and outgoing correspondence promptly and accurately.
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Receiving, sorting, registering, and dispatching all mail efficiently.
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Distributing official notices and correspondence on registry matters.
Filing and Record Management
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Opening and closing files in accordance with the departmental record classification system.
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Ensuring proper filing, storage, tracing (both electronic and manual), and retrieval of documents.
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Completing and maintaining index cards for all files.
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Operating office machines related to the registry function (e.g., scanners, copiers).
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Updating registry registers daily to ensure accuracy and compliance.
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Processing documents for archiving and disposal following approved records management procedures.
Behavioural Competencies
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Strong attention to detail and organizational skills.
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Ability to handle confidential information with discretion.
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Excellent communication and interpersonal skills.
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Reliability, accountability, and a strong sense of responsibility.
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Ability to work effectively under pressure and meet deadlines.
Application Details
Applications must be submitted as follows:
Email: erecruitment3@fseducation.gov.za
(Submit as one PDF document not exceeding 15MB.)
Physical Address:
The Director: Human Resource Administration
Department of Education
Bloemfontein, 9300
(Old Saambou Building, Ground Floor, Corner Charlotte Maxeke and Aliwal Street)
Postal Address:
Private Bag X20565, Bloemfontein, 9300
Important Notes
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Use the NEW Z83 form, available at www.dpsa.gov.za.
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Attach a comprehensive CV (maximum 3 pages) that includes details of qualifications, experience, and references.
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Only shortlisted candidates will be required to submit certified copies of qualifications and will undergo relevant background checks.
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Preference will be given to designated groups and persons with disabilities in line with the Department’s Employment Equity Plan.
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Late or incomplete applications will not be considered.
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If you do not receive a response within four months after the closing date, please consider your application unsuccessful.
Enquiries
Mr. Tseeke
Tel: (051) 404 8411
Also see: Administrative Support Officer X1 | Bloemfontein, Free State