Ladybrand Magistrate Office: Replacement of Roofs and Associated Damages
Tender Details
- Tender Number: PSB26/008
- Tender Type: Request for Quotation (RFQ)
- Department: Department of Public Works
- Tender Category: Construction Health and Safety; Professional Services
- Location: Ladybrand, Free State
- Place of Service: 18 President Brand Street, Bloemfontein, Free State, 9300
- Closing Date: 23 October 2026
- Closing Time: 11:00
- Briefing Session: No briefing session
- Briefing Compulsory: No
- Enquiries: Mosuwe Thomas Maboea
- Telephone: 079-322-3615
- Email: mosuwe.maboea@dpw.gov.za
Tender Objective
The Department of Public Works seeks to appoint a qualified Professional Construction Health and Safety Agent (Pr. CHSA) to oversee occupational health and safety compliance during the replacement of roofs and associated damage at the Ladybrand Magistrate Office.
The appointed professional will ensure that the project complies with the Construction Regulations, 2014, and the Occupational Health and Safety Act, 85 of 1993, while protecting workers, contractors, and future building occupants and reducing health, safety, legal, and operational risks.
Scope of Services
1. Pre-Construction Phase
The appointed service provider will be responsible for:
- Conducting baseline risk profiling.
- Developing site-specific health and safety specifications.
- Reviewing and approving contractor health and safety plans.
- Assisting with tender evaluation.
- Coordinating health and safety matters with architects, engineers, and other consultants.
2. Construction Phase
Responsibilities will include:
- Conducting monthly site health and safety audits.
- Monitoring contractor compliance with applicable legislation.
- Verifying the appointment of competent persons.
- Overseeing worker induction and specialised training.
- Managing required permit applications.
- Investigating incidents and accidents.
- Maintaining the live construction health and safety file.
- Coordinating with multidisciplinary consultants.
- Submitting monthly progress and accrual reports.
- Ensuring statutory registrations and certifications are properly documented.
3. Close-Out Phase
The service provider will:
- Conduct final health and safety inspections.
- Compile operations and maintenance reports.
- Consolidate and hand over the final health and safety file.
- Monitor structural safety during the defects liability period.
- Ensure all relevant statutory documentation is properly transferred to the employer.
Technical Requirements
Service providers must meet the following requirements:
- Active registration with SACPCMP as a Professional Construction Health and Safety Agent (Pr. CHSA).
- Valid NEBOSH International General Construction Health & Safety Certificate or an equivalent higher qualification recognised by SACPCMP.
- Professional indemnity insurance of at least R1.5 million or 15% of the project value, whichever is greater.
- Professional indemnity insurance must remain valid throughout the contract and for five years after completion.
- Submission of a complete single-volume tender package.
- Submission of time-based fee schedules.
- Board resolutions where applicable.
- BBBEE documentation.
- Valid Central Supplier Database (CSD) registration.
- Proof of professional registration.
- Compliance with the CIDB Standard Professional Services Contract.
- Acceptance of applicable delay penalties and contractual conditions.
- Use of compatible project programming and documentation software as required by the employer.
Personnel Requirements
Proposed personnel must have:
- Valid professional registrations.
- Relevant academic qualifications.
- Demonstrable experience on comparable projects within the previous five years.
- Detailed CVs.
- Certified identity documents.
- Evidence of current workload and capacity to undertake the project.
- The required professional and technical competencies to deliver the services.
Personnel may also be required to undergo security screening and fingerprint verification.
The service provider must demonstrate sufficient financial viability and operational capacity to provide the required services without compromising quality, reporting deadlines, or compliance.
Important Tender Conditions
Single-Volume Submission
All tender documents, returnable schedules, pricing information, and supporting certificates must be submitted as one unified tender package. Separate envelopes or digital folders are not permitted.
Time-Based Fees
Remuneration will be calculated on an hourly/time-based basis rather than a fixed lump sum.
Rates may be adjusted annually using applicable official consumer price indices. Reimbursable expenses such as travel, printing, and forwarding will be subject to prescribed government tariffs.
Preference Points
The tender may be evaluated using an 80/20 or 90/10 preference point system, with points awarded for price and specified transformation objectives.
These may include:
- Black ownership.
- Women-owned enterprises.
- Disability inclusion.
- Local municipality presence.
Relevant claims must be supported by sworn affidavits or accredited certificates where applicable.
Delay Penalties
Daily contractual penalties may apply when project milestones are missed. Penalties are scaled according to the total professional fee value.
Termination rights may be triggered following 30 consecutive days of non-compliance, with the employer retaining the right to recover additional costs resulting from delays.
Security Clearance
Personnel involved in the planning or execution of the project may be required to undergo background checks and fingerprinting.
Individuals who do not meet the required security standards may be excluded from participating in the project.
Documents and Information to Prepare
Tenderers should ensure that the submission includes all applicable:
- Professional registration certificates.
- NEBOSH or equivalent qualifications.
- Professional indemnity insurance documentation.
- CSD registration documentation.
- BBBEE documentation.
- Board resolutions.
- Time-based fee schedules.
- Organisational structure.
- CVs of proposed personnel.
- Certified identity documents.
- Comparable project experience.
- Current workload/capacity information.
- All required returnable tender schedules and supporting documentation.