Corporate Assistant (6 Months)
Position Information
- Job Title: Corporate Assistant
- Contract Type: Fixed-Term Contract (6 Months)
- Department: VKB Secretariat / Corporate Services
- Company: VKB Group
- Location: Reitz, Free State, South Africa
- Post Date: 17 June 2026
- Closing Date: 19 June 2026
Purpose of the Role
The Corporate Assistant provides high-level administrative and governance support to the Corporate Services function within the VKB Group. The role ensures effective implementation of corporate governance processes, maintenance of statutory records, coordination of board and committee meetings, and facilitation of communication across the Group.
Minimum Qualifications and Experience
- Diploma or Degree in:
- Business Administration
- Corporate Governance
- Law
- Related field
- 3–5 years’ experience in:
- Corporate administration
- Governance
- Company secretarial environment
Required Knowledge and Skills
- Strong understanding of:
- Corporate governance principles
- Compliance requirements
- Board and committee processes
- Proficiency in Microsoft Office Suite:
- Word
- Excel
- PowerPoint
- Outlook
- Experience with board management systems such as:
- Diligent
- BoardPAC (advantageous)
- Excellent communication skills in:
- English
- Afrikaans
Key Duties and Responsibilities
1. Corporate Services Support
- Support the implementation and maintenance of the Corporate Services function.
- Assist in executing the Group’s Corporate Governance Framework.
- Track and monitor implementation of Board and Committee decisions.
- Follow up on outstanding governance matters.
2. Governance and Compliance
- Maintain and update company registers for all VKB entities.
- Assist with statutory compliance and corporate filings.
- Manage recordkeeping and governance documentation.
- Contribute to risk management initiatives and governance reporting.
3. Meeting Coordination
- Prepare and distribute agenda packs for meetings.
- Coordinate logistics for Board and Committee meetings.
- Attend meetings and record accurate minutes.
- Monitor follow-up actions and resolutions.
4. Communication and Correspondence
- Handle corporate queries and correspondence.
- Facilitate professional communication across the Group.
- Draft, proofread, and format reports and corporate documents.
5. General Administration
- Manage document control and filing systems.
- Maintain confidential records securely.
- Provide administrative support to the Corporate Services and Company Secretariat teams.
Skills and Competencies
The ideal candidate should demonstrate:
- Strong organizational skills
- Excellent attention to detail
- Effective communication and interpersonal skills
- Ability to work under pressure
- Ability to meet strict deadlines
- Strong administrative skills
- Quick learning ability
- Professionalism and confidentiality