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    Assistant Officer (UFS) :6261

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    Assistant Officer (UFS) :6261

    • Job Title: Assistant Officer (Post Level 13)
    • Job ID: 6261
    • Location: Bloemfontein, Free State, South Africa
    • Hiring Organization: University of the Free State (UFS)
      Apply Online
    • Salary: R231,699.90 – R388,426.59 per annum (Total remuneration package, including benefits)
      Dependent on qualifications, experience, and budget availability
    • Job Type: Permanent
    • Application Closing Date: 14 October 2025
    • Start Date (Assumption of Duties): 1 November 2025 or as soon as possible
    • Sector: Higher Education / General Administration

    Job Purpose:

    To provide administrative and logistical support to the Department of Basic Medical Sciences at UFS, with responsibilities focused on academic records, communication, examination logistics, and departmental support functions.

    Duties and Responsibilities:

    Academic Support & Records Management:

    • Type test and examination papers for undergraduate and postgraduate modules

    • Coordinate internal and external moderation processes

    • Manage logistics for integrated medical science assessments

    • Maintain academic records per Faculty and HPCSA standards

    • Capture, validate, and submit student marks

    Communication & Administration:

    • Respond to general departmental queries

    • Redirect specialised queries appropriately

    • Record and manage departmental inventory

    • Serve as contact point for public inquiries regarding body donations

    • Coordinate follow-up and communication related to body donations

    Inherent Requirements:

    • Grade 12 / National Vocational Certificate (NQF Level 4)

    • Relevant experience in a Higher Education environment

    Recommendations (Preferred):

    • Post-school qualification in Office Administration or related field

    • 1+ year relevant work experience aligned with the duties above

    • Experience with PeopleSoft Campus Solutions

    • Valid driver’s license (attach a copy)

    Core Competencies Required:

    Results Orientated

    • Completes tasks reliably and responsibly

    • Able to persist and overcome work challenges

    Strategic Thinking

    • Attention to detail

    • Strong planning and organisational skills

    Business Acumen

    • Adherence to rules and regulations

    • MS Office proficiency

    • Database management knowledge

    Leadership

    • Self-motivated with a positive, cooperative attitude

    • Team player and effective communicator

    Relationship Building

    • Comfortable in social and professional interactions

    • Builds personal connections with others easily

    Fringe Benefits (Subject to Conditions):

    • Pension scheme

    • Medical aid

    • Group life insurance

    • Housing allowance

    • Leave and sick leave

    • Service bonus

    • Study benefits

    Application Instructions:

    Apply online only via the UFS careers portal:
    https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll

    Required Documents:

    • Detailed Curriculum Vitae

    • Copies of qualifications (with SAQA accreditation if foreign)

    • Copy of ID or passport (for foreign nationals)

    • Proof of employment: Letter of appointment, contract, service certificate, or payslip (external applicants)

    Note:

    • Incomplete applications will not be considered

    • Only shortlisted candidates will be contacted

    • UFS reserves the right not to fill this post

    Contact for Enquiries:

    051 401 2876
    SeitlhekoLP@ufs.ac.za | Recruit@ufs.ac.za
    Alternative: 051 401 9813 / 2979 / 2558

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