Senior Administrator- Raubex x1
Job Details
- Position: Senior Administrator
- Company: Raubex
- Division: Raubex (Pty) Ltd
- Business Unit: Raubex Academy
- Location: Bloemfontein
- Employment Type: Permanent
- Experience Level: Associate
- Industry: Education Management
- Functional Area: Administration
- Posted Date: 19 June 2026
- Closing Date: 26 June 2026
Job Description
The Senior Administrator is responsible for providing administrative support across Occupational Health, Human Resources, and Reception functions. The role serves as a key support function to the HR Manager while ensuring the efficient administration of employee health records, HR systems, employee documentation, and front-office operations.
The successful candidate will maintain confidentiality, coordinate occupational health activities, support HR processes, and provide professional customer service to employees, visitors, and stakeholders.
Key Responsibilities
1. Occupational Health Administration
Employee Health Support
- Act as the first point of contact for Occupational Health enquiries.
- Respond to enquiries received in person, telephonically, and via email.
- Provide administrative support to the Occupational Health Unit.
Appointment Coordination
- Schedule and coordinate:
- Pre-employment medical examinations
- Periodic medical assessments
- Management referrals
- Follow-up appointments
- Amend or cancel appointments when necessary.
- Ensure efficient utilization of Occupational Health resources.
Medical Records Administration
- Maintain accurate and confidential employee medical records.
- Manage health-related employee data.
- Process medical referrals and Occupational Health documentation.
- Ensure compliance with company policies and legal requirements regarding confidential information.
Reporting and Data Management
- Prepare Occupational Health reports.
- Assist with record management and data administration.
- Maintain accurate health records and documentation.
2. Human Resources Administrative Support
HR Administration
- Provide administrative support to the HR Manager.
- Assist with:
- HR documentation
- Employee correspondence
- Filing and record management
- General HR administration
HR Information System Administration
- Assist with maintaining the company’s HR Information System (SuccessFactors).
- Update employee information.
- Process HR system transactions.
- Maintain accurate employee records.
- Provide user support where required.
- Ensure data integrity and accuracy within the system.
3. Reception and General Administration
Reception Management
- Manage reception and front-office activities.
- Answer and direct incoming calls.
- Welcome and assist visitors.
- Provide professional customer service.
Stakeholder Engagement
- Serve as a key point of contact for:
- Employees
- Site departments
- External stakeholders
- Visitors
- Handle enquiries professionally and efficiently.
General Administration
- Support daily office administration activities.
- Maintain professional communication and service standards.
Minimum Requirements
Qualifications
- Grade 12 (Matric).
Experience
- Minimum of three (3) years’ administrative experience in a similar role.
Advantageous Experience
- Human Resources administration experience.
Technical Skills
Microsoft Office
Intermediate proficiency in:
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Teams
HR Systems
- Experience working with HR Information Systems is advantageous.
- Exposure to SuccessFactors would be beneficial.
Required Competencies
Administrative Skills
- Strong administrative abilities.
- Excellent organizational skills.
- Effective record management.
- Ability to coordinate multiple tasks simultaneously.
Communication Skills
- Excellent verbal communication skills.
- Strong written communication skills.
- Professional customer service orientation.
Personal Attributes
- High attention to detail.
- Ability to maintain confidentiality.
- Professionalism and discretion.
- Ability to work under pressure.
- Strong interpersonal skills.
- Reliable and dependable.
Additional Requirements
- South African citizen.
- Valid driver’s licence.
- Own reliable transport.