Faculty Manager- University of the free state x1
Position Overview
- Job Title: Faculty Manager (Post Level 7)
- Job ID: 6475
- Type: Permanent
- Location: Bloemfontein Campus, Free State
- Closing Date: 8 June 2026
Main Purpose of the Position
The Faculty Manager is responsible for:
- Managing faculty administration and operations
- Supervising staff
- Managing budgets and reporting
- Coordinating student administration processes
- Supporting strategic planning within the faculty
- Ensuring compliance with university policies and procedures
This is a junior management role with strong administrative, operational, leadership, and stakeholder management responsibilities.
Key Duties and Responsibilities
1. Operations and Faculty Management
- Manage daily faculty administration
- Coordinate Faculty Board and committee meetings
- Prepare agendas and meeting documentation
- Support the Dean and Vice Deans with operational planning
- Oversee:
- Student admissions
- Registrations
- Academic advising
- Graduation administration
- Manage faculty records and registrar functions
- Coordinate academic calendar activities
- Assist with qualification and programme development
- Ensure compliance with university policies
2. People Management
- Supervise administrative staff in the Dean’s office
- Handle:
- Performance evaluations
- Leave approvals
- Staff induction
- Recruitment administration
- Coordinate promotions and contract appointments
- Identify staff training needs
- Promote transformation initiatives within faculty administration
3. Financial Management
- Manage faculty budgeting and financial planning
- Monitor expenditure and financial controls
- Process requisitions and claims
- Ensure compliance with UFS financial policies
4. Monitoring and Evaluation
- Monitor enrolment planning and faculty income projections
- Provide reports and data analysis for planning and decision-making
5. Stakeholder Management
- Liaise with:
- Dean and Vice Deans
- Heads of Departments
- Programme Directors
- Students
- Professional bodies
- Serve on multiple faculty and university committees
- Participate in special institutional projects and task teams
6. Quality Assurance
- Ensure compliance with:
- Audit requirements
- Quality assurance standards
- Risk management procedures
- Monitor faculty operational effectiveness and continuous improvement
Minimum Requirements
Applicants must have:
- Relevant Bachelor’s Degree / Advanced Diploma / BTech / Postgraduate Certificate (NQF Level 7)
- Minimum 4 years’ experience in:
- Academic administration
- Supervisory roles
- Higher education administration
- Experience using:
- Administrative systems
- Financial systems
- PeopleSoft or similar university systems
Recommended Advantages
The following will strengthen an application:
- Honours Degree / Postgraduate Diploma / Professional Bachelor’s Degree (NQF 8)
- Leadership and staff management knowledge
- Understanding of higher education legislation
- Knowledge of tertiary education trends and strategy
Important Skills and Competencies
Required Skills
- Leadership and supervision
- Strategic planning
- Attention to detail
- Stress management
- Organisational ability
- Negotiation and influencing skills
- Relationship building
- MS Office proficiency
- Ability to manage multiple tasks simultaneously
Benefits
(Subject to conditions)
- Pension scheme
- Medical aid
- Group life insurance
- Housing allowance
- Leave benefits
- Service bonus
- Study benefits
Required Documents
You must submit:
- Detailed CV
- Qualifications
- SAQA accreditation (if foreign qualification)
- South African ID/passport
- Proof of employment/current payslip