Appointment of a Panel of a Maximum of Three (3) Travel Agencies for a Period of Twelve (12) Months
Tender Details
- Tender Number: SCM/BID09/2026/2027
- Tender Type: Request for Bid (Open Tender)
- Department/Company: Maluti-a-Phofung Local Municipality
- Province: Free State
- Location: Motlung and Moremoholo, Phuthaditjhaba, 9870
- Tender Category: Travel Agency, Tour Operator, Reservation Services and Related Activities
- Panel Size: Maximum of 3 Travel Agencies
- Contract Period: 12 Months
- Closing Date: 15 October 2026
- Closing Time: 10:00
- Briefing Session: No briefing session
- Compulsory Briefing: No
Tender Description
Maluti-a-Phofung Local Municipality invites suitably qualified travel agencies to submit bids for appointment to a panel of a maximum of three travel agencies for a period of 12 months.
The appointed agencies will provide travel-related services to the Municipality as and when required during the contract period.
Objectives
The main objectives of the tender are to:
- Establish a panel of up to three suitable travel agencies.
- Provide reliable travel and related logistical services.
- Support the Municipality’s official travel requirements.
- Ensure efficient coordination of travel arrangements.
- Obtain services in accordance with applicable municipal procurement procedures.
- Ensure compliance with contractual and public-sector requirements.
Scope of Services
The specific service specifications are contained in the official tender documentation. The appointment is generally intended to facilitate travel-related arrangements and associated services required by the Municipality.
Potential services may include:
- Travel bookings and arrangements.
- Accommodation reservations.
- Transportation and related travel logistics.
- Changes and cancellations of travel arrangements.
- Provision of travel documentation and supporting information.
- Administrative support relating to official travel.
Note: Bidders should refer to the official tender documents for the definitive scope, service levels, booking procedures, destinations and pricing requirements.
Requirements & Compliance
Bidders must comply with the applicable requirements contained in the tender documentation and General Conditions of Contract, including:
- Submission of the required tender documentation and forms.
- Compliance with applicable tax and regulatory requirements.
- Ability to provide supporting documentation for invoices and payment claims.
- Compliance with contract management and reporting requirements.
- Compliance with applicable municipal procurement regulations.
- Ability to meet contractual obligations throughout the 12-month appointment period.
Skills & Experience
Travel agencies should have the capacity to provide:
- Professional travel booking and reservation services.
- Flight and accommodation coordination.
- Travel itinerary management.
- Customer and client support.
- Travel administration and documentation.
- Invoice and account management.
- Contract and supplier management.
- Efficient handling of changes, cancellations and urgent travel requirements.
Relevant experience in providing travel services to municipalities, government departments or other corporate clients would be beneficial.
Contract Period
The successful bidders will be appointed to the panel for a period of twelve (12) months.
Appointment to the panel does not necessarily imply that each appointed agency will receive an equal allocation of work. Bidders should consult the official tender documentation for the applicable allocation and ordering procedures.
Briefing Session
- Briefing Session: No
- Compulsory: No
Tender Enquiries
Contact Person: M Motsau
Email: mastokim@map.fs.gov.za
Telephone: 058 718 3878
Submission
Closing Date: 15 October 2026
Closing Time: 10:00
Bidders must follow the prescribed submission procedures contained in the official tender documentation.