Administration Officer- Office of the Chief Justice x1
Job Details
Job Title: Administration Officer
Reference Number: 2026/143/OCJ
Post Number: POST 36/65
Department: Office of the Chief Justice (OCJ)
Court: Supreme Court of Appeal
Location: Bloemfontein, Free State
Salary: R338,106 – R398,277 per annum
Salary Level: Level 07
Employment Requirement: The successful candidate must sign a performance agreement.
Closing Date: Not specified in the supplied advert.
Application Email: 2026/143/OCJ@judiciary.org.za
Technical Enquiries: Mr V.Z.J. Zwane – (051) 492 4623
HR Enquiries: Ms D.S.J. Peters – (051) 492 4523
Job Description
The Office of the Chief Justice is inviting applications for an Administration Officer at the Supreme Court of Appeal in Bloemfontein.
The successful candidate will provide administrative, financial, human resources, procurement, and general office support to ensure the effective functioning of the Court. Responsibilities include managing correspondence and records, processing financial transactions, monitoring expenditure, supporting recruitment and employee performance processes, managing assets, and supervising staff.
The ideal candidate should have relevant business or public administration qualifications, strong organisational skills, and knowledge of public service legislation, financial management procedures, and departmental policies.
Key Responsibilities
Administrative and Records Management
Record, organise, store, capture, and retrieve correspondence and data.
Update registers, statistics, and administrative records.
Handle routine enquiries and distribute documents and packages to relevant stakeholders.
Maintain the component’s filing system.
Type basic letters and correspondence when required.
Maintain incoming and outgoing correspondence registers.
Develop, implement, and monitor work systems and processes to improve efficiency.
Financial Management and Expenditure Control
Authorise payments and receipts and confirm deposits on the Basic Accounting System (BAS).
Verify transactions processed through BAS.
Identify and report fruitless and wasteful expenditure, unauthorised expenditure, and irregular expenditure.
Compile expenditure reports and maintain gift registers.
Quality-assure subsistence and travel (S&T) claims, cellphone claims, data claims, invoices, payment batches, payment registers, receipts, and receipt registers.
Ensure transcription invoices are properly penalised where applicable.
Verify financial documentation and ensure compliance with relevant procedures.
Procurement and Supply Chain Management
Ensure suppliers are authorised on LOGIS.
Link suppliers to the correct responsibility and item.
Verify supplier details against the Central Supplier Database (CSD) report.
Check supporting annexures for compliance with local content and production requirements.
Ensure goods are captured in the appropriate registers and databases.
Receive requests for goods from end users.
Maintain and update the supplier register.
Provide advice and guidance on asset allocation and control.
Human Resources Management
Ensure the implementation of conditions of service.
Support recruitment, selection, and appointment processes within the Court.
Monitor the submission of performance agreements, annual assessments, and mid-year reviews.
Identify training needs and support implementation of the Court’s training plan.
Manage staff leave and maintain relevant records.
Assist with employee performance, conduct, and discipline matters.
Staff Supervision and Performance Management
Provide general supervision of employees.
Allocate duties and quality-check work completed by officials.
Guide and advise staff on their responsibilities.
Monitor employee performance and productivity.
Ensure staff receive appropriate training and development.
Promote efficient and effective service delivery.
Job Requirements
Educational Qualifications
Applicants must possess:
– A National Diploma at NQF Level 6 in one of the following fields:
Business Administration
Public Administration
Public Management
The qualification must be recognised by the South African Qualifications Authority (SAQA).
Work Experience
At least 2 years of relevant experience.
Internship and learnership experience may be included.
Additional Requirements
– A valid driver’s licence will be an added advantage.
Skills and Competencies
Applicants should demonstrate:
Knowledge of departmental codes, policies, and prescripts.
Understanding of the Public Finance Management Act (PFMA).
Knowledge of the Public Service Act and Public Service Regulations.
Understanding of the Batho Pele principles.
Strong written and verbal communication skills.
Computer literacy.
Problem-solving and analytical skills.
Human resources management knowledge.
Financial management and expenditure control skills.
Planning and organisational abilities.
Supervisory and staff management skills.
Accuracy in recordkeeping and financial documentation.
Ability to manage competing priorities and meet deadlines.
Application Process
Interested applicants should submit their applications via email to:
Application Email: 2026/143/OCJ@judiciary.org.za