Admin Assistant – Fleet Management – VKB Group x1
Job Details
Job Title: Admin Assistant – Fleet Management
Company: VKB Group
Division: VKB Corporate Services
Business Unit: Fleet Management
Location: Head Office, Reitz, Free State
Employment Type: Permanent
Minimum Experience: Entry Level
Industry: Agriculture
Job Category: Administrative
Date Posted: 30 October 2026
Closing Date: 5 November 2026
About VKB Group
The VKB Group is an agricultural business that supports farmers and produces farm-to-consumer food products.
The Group operates across the agricultural and food supply chain, including farming support, processing, logistics, storage, handling and national and international market channels.
Its regional brands include VKB, GWK and NTK.
VKB Group Services provides specialist administrative, operational and technical support to ensure that business operations run efficiently and effectively.
Job Description
The Admin Assistant: Fleet Control will provide administrative and coordination support to the Fleet Management team.
The position plays an important role in ensuring that company vehicles remain properly licensed, vehicle-related costs are accurately allocated, servicing schedules are coordinated and fleet records are maintained.
The successful candidate will also assist operational sites with fleet-related queries and work closely with the Fleet Controller and other relevant stakeholders to support efficient fleet operations.
Key Responsibilities
The successful candidate will be responsible for:
Administering and maintaining fleet vehicle licence records and renewals.
Ensuring that vehicle licensing information is accurate and up to date.
Managing and allocating fleet vehicle costs accurately and on time.
Assisting with the scheduling and coordination of vehicle servicing activities.
Tracking vehicle servicing requirements to minimise operational disruptions.
Monitoring fleet vehicles and supporting efficient fleet utilisation.
Responding to fleet-related queries from operational sites.
Providing administrative support to various business operations.
Maintaining accurate fleet administration records and documentation.
Liaising with relevant stakeholders to ensure fleet requirements are met.
Supporting compliance and operational requirements within the fleet function.
Identifying and assisting with the resolution of fleet administration issues.
Performing additional fleet-related duties as requested by the Fleet Controller.
Minimum Requirements
Applicants must meet the following minimum requirements:
Qualifications
Grade 12 / Matric or an NQF Level 4 qualification.
Valid Code 8 driver’s licence.
Experience
Administrative experience in fleet management, transport, logistics or operational support will be advantageous.
Experience working with records, scheduling, cost administration and stakeholder support will be beneficial.
This is an entry-level opportunity, and relevant administrative experience will be an added advantage.
Required Competencies and Skills
The ideal candidate should demonstrate the following competencies:
Planning and organising.
Strong attention to detail.
Administrative accuracy.
Accountability and ownership.
Problem-solving ability.
Customer and service orientation.
Effective time management.
Teamwork and collaboration.
Adaptability and flexibility.
Additional Skills
Good administrative and record-keeping skills.
Computer literacy and data-capturing proficiency.
Effective verbal and written communication.
Coordination and scheduling abilities.
Cost allocation and information management.
Ability to prioritise multiple tasks.
Analytical thinking.
Strong interpersonal and relationship-building skills.
Ability to work independently and within a team environment.
Personal Attributes
VKB Group is looking for someone who reflects its workplace values:
Humble: Approachable and respectful when working with colleagues.
Hungry: Willing to learn, improve processes and take initiative.
Smart: Able to organise tasks and solve problems effectively.
Bold: Confident enough to take responsibility and suggest improvements.
Playing as One Team: Committed to teamwork and supporting shared business goals.
The successful candidate should be dependable, proactive, organised and committed to delivering quality administrative support.