Executive Assistant to CEO X1
Job Overview
- Job Title: Executive Assistant to CEO
- Company: Smart Workforce Solutions
- Location: Remote (Work from Home)
- Job Type: Permanent, Full-Time
- Working Hours: 2:00 PM – 10:00 PM AEST (Monday – Friday)
- Salary: R30,000 per month
- Industry: HR Services / Business Support
- Level: Senior Administrative / Executive Support
- Posted Date: 17 October 2025 (Published 22 hours ago)
Job Description
Smart Workforce Solutions is seeking a highly organised and proactive Executive Assistant to provide direct support to the CEO. This remote role plays a crucial part in ensuring seamless daily operations, managing communications and schedules, and supporting the execution of strategic business initiatives across departments.
The ideal candidate will thrive in a dynamic, fast-paced environment, demonstrating strong initiative, excellent communication skills, and proven experience working with executive leadership—particularly in property, real estate, or fast-moving business environments.
Key Responsibilities
1. Email & Communication Management
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Monitor, prioritise, and manage CEO’s inbox and correspondence
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Draft and respond to emails on behalf of the CEO
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Track key communications for follow-up and ensure timely responses
2. Scheduling & Calendar Management
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Manage and optimise the CEO’s calendar
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Coordinate internal and external meetings
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Ensure CEO is well-prepared for all engagements
3. Business Operations & Planning Support
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Assist with planning, KPI tracking, and departmental coordination
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Help implement and maintain systems to manage cross-functional performance
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Ensure follow-up on action items and deadlines
4. Project & Systems Implementation
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Collaborate on systems and operational process design
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Support rollout of new procedures, tools, or platforms
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Identify opportunities for process improvement
5. Strategic Support
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Prepare reports, presentations, and research to support decision-making
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Contribute to special projects and executive-level planning
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Provide insights into operational improvements and efficiency gains
6. Other Duties
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Act as liaison between CEO and department heads
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Handle sensitive information with discretion
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Perform ad-hoc tasks as needed to support business objectives
Minimum Requirements
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Proven experience supporting C-suite executives
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Strong organisational and time-management abilities
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Excellent written and verbal communication
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High initiative and independence in a remote setting
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Experience with scheduling tools, CRMs, and project management platforms
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Familiarity with designing and implementing operational systems
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Strong analytical and problem-solving skills
Desirable Attributes
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Understanding of KPIs and performance metrics
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Ability to manage multiple priorities in a fast-paced environment
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Tech-savvy and adaptable to new tools
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Composed, professional, and solutions-oriented
Remuneration
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R30,000 per month
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Remote / work-from-home role
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Stable, long-term opportunity with potential for growth