Executive Assistant to CEO X1
Job Overview
- Job Title: Executive Assistant to CEO
- Company: Smart Workforce Solutions
- Location: Remote (Work from Home)
- Job Type: Permanent, Full-Time
- Working Hours: 2:00 PM – 10:00 PM AEST (Monday – Friday)
- Salary: R30,000 per month
- Industry: HR Services / Business Support
- Level: Senior Administrative / Executive Support
- Posted Date: 17 October 2025 (Published 22 hours ago)
Job Description
Smart Workforce Solutions is seeking a highly organised and proactive Executive Assistant to provide direct support to the CEO. This remote role plays a crucial part in ensuring seamless daily operations, managing communications and schedules, and supporting the execution of strategic business initiatives across departments.
The ideal candidate will thrive in a dynamic, fast-paced environment, demonstrating strong initiative, excellent communication skills, and proven experience working with executive leadership—particularly in property, real estate, or fast-moving business environments.
Key Responsibilities
1. Email & Communication Management
Monitor, prioritise, and manage CEO’s inbox and correspondence
Draft and respond to emails on behalf of the CEO
Track key communications for follow-up and ensure timely responses
2. Scheduling & Calendar Management
Manage and optimise the CEO’s calendar
Coordinate internal and external meetings
Ensure CEO is well-prepared for all engagements
3. Business Operations & Planning Support
Assist with planning, KPI tracking, and departmental coordination
Help implement and maintain systems to manage cross-functional performance
Ensure follow-up on action items and deadlines
4. Project & Systems Implementation
Collaborate on systems and operational process design
Support rollout of new procedures, tools, or platforms
Identify opportunities for process improvement
5. Strategic Support
Prepare reports, presentations, and research to support decision-making
Contribute to special projects and executive-level planning
Provide insights into operational improvements and efficiency gains
6. Other Duties
Act as liaison between CEO and department heads
Handle sensitive information with discretion
Perform ad-hoc tasks as needed to support business objectives
Minimum Requirements
Proven experience supporting C-suite executives
Strong organisational and time-management abilities
Excellent written and verbal communication
High initiative and independence in a remote setting
Experience with scheduling tools, CRMs, and project management platforms
Familiarity with designing and implementing operational systems
Strong analytical and problem-solving skills
Desirable Attributes
Understanding of KPIs and performance metrics
Ability to manage multiple priorities in a fast-paced environment
Tech-savvy and adaptable to new tools
Composed, professional, and solutions-oriented
Remuneration
R30,000 per month
Remote / work-from-home role
Stable, long-term opportunity with potential for growth