Maintenance Administrator – Econofoods
- Employer: Econofoods
- Location: Bloemfontein
- Employment Type: Permanent
- Industry: FMCG Retail / Administration Support
- Closing Date: 24 June 2026
Job Description
The Maintenance Administrator is responsible for providing administrative and clerical support to the Maintenance Manager and maintenance team. The role ensures the efficient planning, scheduling, monitoring, reporting, and documentation of maintenance activities across the business.
The successful candidate will coordinate maintenance requests, manage records, assist with procurement processes, track inventory and contractor activities, and support compliance with health and safety requirements.
Key Responsibilities
Administrative Support
- Maintain maintenance filing systems and records.
- Manage maintenance-related correspondence, emails, and telephone enquiries.
- Provide administrative support to the Maintenance Manager and maintenance team.
- Ensure documentation is accurately recorded and easily accessible.
Maintenance Coordination
- Create, update, and monitor work orders.
- Schedule preventative and corrective maintenance activities.
- Track maintenance requests and ensure timely completion.
- Coordinate maintenance activities with technicians, suppliers, and contractors.
- Maintain maintenance logs, equipment records, and service histories.
Purchasing and Inventory Management
- Raise purchase requisitions and purchase orders.
- Monitor maintenance inventory and spare parts stock levels.
- Obtain quotations from suppliers and service providers.
- Process invoices and maintain procurement records.
- Support inventory control and stock management activities.
Reporting and Documentation
- Prepare weekly and monthly maintenance reports.
- Maintain maintenance databases and Computerised Maintenance Management Systems (CMMS).
- Monitor equipment maintenance schedules.
- Maintain compliance and regulatory records.
- Assist with audit preparation and documentation requirements.
Health, Safety and Compliance
- Maintain safety records and compliance documentation.
- Support contractor compliance management.
- Ensure maintenance records meet legal and company requirements.
- Assist with safety meetings, training administration, and compliance reporting.
Minimum Requirements
Qualifications
- Grade 12 (Matric).
- Diploma or Certificate in:
- Business Administration
- Office Administration
- Related field.
Experience
- 2–3 years’ administrative experience.
- Experience within:
- Maintenance environments
- Facilities management
- Engineering
- Manufacturing
- Property management
- Experience using maintenance management software.
Technical Knowledge
Knowledge of CMMS systems such as:
- SAP
- Maximo
- Similar maintenance software platforms
Required Skills and Competencies
Administrative Skills
- Strong organisational and administrative abilities.
- Accurate record keeping and document management.
- Ability to prioritise multiple tasks effectively.
Communication Skills
- Excellent written and verbal communication skills.
- Strong interpersonal and relationship-building abilities.
- Professional engagement with contractors, suppliers, and internal stakeholders.
Computer Skills
- Proficiency in:
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Data capturing and database management experience.
Personal Attributes
- Attention to detail and accuracy.
- Ability to work under pressure in a fast-paced retail environment.
- Professional handling of confidential information.
- Strong sense of ownership and accountability.
- Resilience and willingness to go the extra mile.
- Team-oriented attitude aligned with Econofoods’ HO HOLA culture.