Officer- University of the Free State x1
Job Details
Job Title: Officer (Post Level 11)
Employer: University of the Free State (UFS)
Department: Finance – Supply Chain Management
Job ID: 6676
Posting Number: 2352
Location: Bloemfontein Campus, Free State
Employment Type: Permanent
Occupational Level: Semi-Skilled
Salary: R464,881.91 – R585,370.51 per annum (including benefits)
Assumption of Duty: As soon as possible
Closing Date: 9 November 2026
Job Description
The University of the Free State is seeking a suitably qualified and experienced Officer to join its Supply Chain Management (SCM) department within the Finance division.
The successful candidate will be responsible for monitoring, managing and evaluating supply chain management contracts to ensure that suppliers and service providers comply with contractual obligations, university policies and relevant regulations.
The role involves maintaining contract records, coordinating contract renewals and extensions, monitoring supplier performance, liaising with internal departments and external stakeholders, and providing administrative support to ensure effective contract management.
Key Duties and Responsibilities
The successful candidate will perform the following duties:
Monitor and evaluate Supply Chain Management contracts.
Record SCM contracts resulting from tenders and sealed quotations.
Follow up on signed Service Level Agreements (SLAs), addendums and contract extensions.
Liaise with contract owners six months before contracts expire to ensure that appropriate arrangements are made.
Coordinate with end-users to facilitate participation in Purchasing Consortium Southern Africa (PURCO) contracts.
Ensure that SCM contract documentation is accurate and complete, including:
Service Level Agreements (SLAs).
Supplier Performance Reviews.
Contract addendums.
Contract extensions.
Ensure compliance with UFS standards, norms, contractual terms and conditions.
Provide administrative support for SCM contract management activities.
Maintain and manage lists of signed tender and procurement contracts.
Register contracts on the Contracts and Commodities Contract Register using Microsoft Excel.
Identify and maintain a list of expired contracts operating on a month-to-month basis.
Monitor vendors and suppliers to ensure compliance with contractual obligations and university policies.
Conduct compliance monitoring to verify adherence to applicable laws, regulations and policies.
Coordinate with the Legal Office, Procurement and Tenders teams on contract compliance matters.
Build and maintain positive working relationships with internal and external stakeholders.
Improve the service delivery and visibility of the Contracts and Commodities section.
Minimum Requirements and Qualifications
Applicants must meet the following inherent requirements:
A Diploma at NQF Level 6 in one of the following fields:
Supply Chain Management.
Accounting.
A related field.
At least two years of relevant working experience in:
Supply Chain Management.
Vendor Administration or Management.
Contract Administration or Management.
Recommended Requirements
The following experience will be an added advantage:
– At least two years of relevant working experience in a Higher Education institution.
Required Skills and Competencies
Candidates should demonstrate the following competencies:
Results Orientated
Ability to remain committed to tasks and overcome challenges.
Reliability, responsibility and the ability to fulfil work obligations.
Strategic Thinking
Ability to manage multiple activities simultaneously.
Strong attention to detail and accuracy.
Ability to work in an organised and structured manner.
Business Acumen
Ability to follow policies, procedures and workplace regulations.
Proficiency in Microsoft Office, particularly Excel.
Leadership
High levels of personal motivation, energy and enthusiasm.
Ability to cooperate with colleagues and encourage teamwork.
Building Coalitions
Strong interpersonal and relationship-building skills.
Ability to make decisions through consultation and collaboration.
Ability to work under close supervision.
Salary and Benefits
The annual remuneration package, including benefits, is:
R464,881.91 – R585,370.51
Per annum, including benefits
The final package will depend on the available budget, relevant work experience and qualifications.
Additional fringe benefits, subject to specific conditions, include:
Pension scheme.
Medical aid scheme.
Group life insurance.
Housing allowance.
Annual leave and sick leave.
Service bonus.
Study benefits.