Day Residence Head- University of the Free State x3
Job Details
Job Title: Day Residence Head (Secondary Position)
Company: University of the Free State (UFS)
Job ID: 6659
Reference Number: 2332
Department: Housing and Residence Affairs
Division: Student Affairs, Sport, Arts and Culture
Employment Type: Contract (3 years)
Occupational Level: Temporary
Number of Positions: 3
Location: Qwaqwa Campus, Free State
Allowance: R89,852.38 per annum
Assumption of Duty: 1 January 2027 or as soon as possible
Closing Date: 2 November 2026
Job Description
The University of the Free State invites applications from suitably qualified internal candidates for three Day Residence Head (Secondary Position) vacancies at its Qwaqwa Campus.
The successful candidates will provide leadership, guidance and effective management of day residence activities, ensuring a supportive, inclusive and student-centred environment that promotes academic success, student development and campus engagement.
The role involves managing residence operations, supporting student leadership, coordinating residence programmes, handling disciplinary matters, overseeing administrative and financial activities, and ensuring compliance with university policies and procedures.
Important: This is an internal advertisement. Only permanent employees of the University of the Free State at the Qwaqwa Campus will be considered.
Key Responsibilities
Provide leadership and effective management of the Day Residence.
Ensure an inclusive, supportive and inspiring environment that promotes student learning and development.
Manage daily residence operations, student leadership activities and community engagement programmes.
Provide guidance, mentorship and support to students and the Residence Committee.
Coordinate the selection, training, development and performance of student leaders.
Manage Residence Committee elections, appointments and leadership programmes.
Promote academic success through mentoring, student development initiatives and academic support programmes.
Ensure implementation of university policies, residence rules, the Code of Conduct and Housing and Residence Affairs procedures.
Manage student disciplinary matters, including minor offences, appeals and mediation.
Refer serious disciplinary matters and Level Three contraventions to the appropriate university authorities.
Maintain positive relationships with students, parents, prospective students, university staff and other stakeholders.
Coordinate residence administration and compile termly and annual management reports.
Facilitate Occupational Health and Safety (OHS) requirements in collaboration with relevant university departments.
Manage residence finances and ensure responsible use of allocated resources.
Maintain and manage the Day Residence database.
Minimum Requirements
Applicants must have:
A Bachelor’s Degree, Advanced Diploma, BTech Degree or Postgraduate Certificate at NQF Level 7.
At least 2 years’ experience in a university residence or Student Affairs environment.
Important Eligibility Requirement:
Only permanent staff members of the University of the Free State’s Qwaqwa Campus are eligible to apply.
Additional Recommendations
The following will be advantageous:
A postgraduate qualification at NQF Level 8.
Three to five years’ relevant working experience.
Knowledge of student disciplinary processes.
Knowledge of residence management and university residence policies.
Understanding of current trends in the higher education environment.
Mentoring and coaching skills.
Conflict resolution and mediation skills.
Required Skills and Competencies
Leadership Skills: Ability to lead, manage and guide students and student leadership structures.
Communication Skills: Ability to build positive relationships with students, parents, staff and stakeholders.
Strategic Thinking: Ability to plan, organise and manage multiple activities.
Problem-Solving: Ability to handle disciplinary matters and resolve conflicts.
Results Orientation: Ability to adapt to changing environments and manage stressful situations.
Administrative Skills: Ability to maintain records, manage databases and compile reports.
Financial Management: Ability to manage allocated resources responsibly.
Computer Literacy: Proficiency in Microsoft Office.
Teamwork: Ability to collaborate, consult and work effectively with others.
Policy Compliance: Ability to follow university rules, regulations and procedures.
Salary / Allowance
The successful candidates will receive an annual allowance of:
R89,852.38 per annum
The appointment will be for a period of three years.
Application Process
Applications must be submitted online through the official University of the Free State vacancy portal.
Required Documents:
Detailed Curriculum Vitae (CV).
Copies of qualifications or official proof of qualifications obtained.
SAQA accreditation for foreign qualifications, where applicable.
Copy of South African ID or passport for foreign nationals.
Important Application Notes:
This is an internal vacancy.
Only permanent UFS employees based at the Qwaqwa Campus may apply.
Applications submitted through other platforms will not be considered.
The application system allows a maximum of eight attachments.
Incomplete applications will not be considered.
Apply Online: UFS Official Vacancy Portal
Enquiries
Telephone: 051 401 2876
Email: SeitlhekoLP@ufs.ac.za
Additional Email: Recruit@ufs.ac.za
Application Assistance: 051 401 2979 / 051 401 7659