Provision of Asset Management Services,2 years

Provision of Asset Management Services,2 years

Tender Overview

• Tender Number: SCM/BID 011/2025-2026
• Closing Date: 20 April 2026 at 12:00
• Location: Fezile Dabi District Municipality, John Vorster Road, Sasolburg, Free State
• Department: Fezile Dabi District Municipality
• Tender Type: Request for Proposal (RFP)
• Tender Category: Accounting Services, Asset Management, Asset Verification, Fixed Asset Registers, Consulting Services, Management Consulting

Objectives

1. Compile GRAP-compliant Annual Financial Statements (AFS).
2. Review financial statements for accuracy, completeness, and compliance with GRAP standards and relevant regulations.
3. Develop a credible asset register aligned with GRAP standards.
4. Assist in preparing for the annual audit and provide support during the audit process.
5. Enhance financial reporting processes and internal controls within the municipality.

Scope of Work

1. Preparation and Review of Annual Financial Statements

• Review financial statements for inaccuracies, non-compliance, and completeness.
• Provide recommendations for corrections and adjustments.
• Assist with documentation, schedules, and audit support.
• Compile working papers and disclosures (segment reporting, prior period errors).
• Provide training and skills transfer to municipal staff.

2. Asset Management Services

• Review and update asset management policies (movable & immovable assets).
• Conduct revaluation of land, infrastructure, and other assets.
• Perform physical verification, condition assessment, and recognition of assets.
• Identify impairments, update Fixed Asset Register (FAR), and reconcile with General Ledger.
• Manage movable and immovable assets, including GIS data capture and asset tagging.
• Provide an Asset Management Software System integrated with SOLAR financial system.
• Prepare Asset Management Plans and provide staff training.

Technical Requirements

• Produce GRAP-compliant financial statements and asset register.
• Conduct physical verification with detailed inventories.
• Perform revaluation and recognition of assets per GRAP standards.
• Use a web-based Asset Management Software System with:
  • Asset identification, barcoding, and lifecycle management
  • Linking assets to locations and end-users
  • Mobile device integration for verification and GIS data import
  • Dashboards and reporting features
• Submit comprehensive technical reports signed off by qualified professionals:
  • ECSA-registered Engineer
  • SAICA-registered Chartered Accountant (CA)
  • SACPVP-registered Valuer
• Provide audit support, including site visits and documentation assistance.

Skills and Experience Requirements

• Experience in public sector financial statements, particularly municipalities.
• Extensive knowledge of asset management standards (GRAP 17, 21, 26, 31, etc.).
• Qualified personnel including:
  • Chartered Accountants (CA(SA)) – SAICA
  • Professional Valuers – SACPVP
  • Engineers – ECSA
• Proven municipal asset management and audit experience, with references.
• Ability to deliver a comprehensive methodology, asset management plans, and training programs.
• Minimum functionality score: 75 points to qualify for further evaluation